Conference Services Manager

Sodexo-posted 2 days ago
Full-time • Manager
Plano, TX
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Sodexo is seeking a Conference Services Manager to support a corporate service client in Plano, Tx. This position supports Sodexo’s Conference Services function through the management of meeting spaces at the Plano location. This role helps elevate the brand, drive engagement, and ensure the space operates as a welcoming, creative, and well-curated environment for employees, clients, and partners.

  • Coordinate logistics for meetings, trainings, town halls, and client events across all reservable spaces.
  • Work with Room Reservations to manage event requests, calendars, and space assignments to ensure optimal utilization and avoid scheduling conflicts.
  • Conduct site walk-throughs to confirm room readiness, layout needs, and AV/tech requirements.
  • Liaise with catering, facilities, security, and AV teams to deliver smooth, well-executed events.
  • Prepare agendas, signage, name badges, table tents, and other event materials as needed.
  • Support the planning, coordination, and on-site execution of events, workshops, and experiential activations within the collaborative hub.
  • Partner with marketing and communications teams to develop event promotions, digital content, and on-brand messaging.
  • Serve as the on-site host and ambassador of the hub, greeting guests, guiding visitors, and ensuring a seamless experience.
  • Working with Room Reservation to manage room bookings, schedules, logistics, and day-of event flow to maintain a professional, high-touch environment.
  • Assist in creating and executing engagement campaigns that highlight the hub’s offerings, resources, and upcoming events.
  • Monitor hub usage, gather feedback, and recommend improvements to enhance user experience and event success.
  • Support vendor coordination, including catering, AV/tech setup, and décor.
  • Maintain the visual appeal of the hub through light staging, material refresh, and on-brand presentation.
  • Track event metrics, attendance, and engagement to support reporting and continuous improvement.
  • Collaborate with cross-functional teams to ensure alignment with enterprise priorities and brand standards.
  • Corporate meeting planning experience
  • Advanced Proficiency in Cvent, Zoom, Teams and Outlook Technology
  • Ability to lift up to 25 Lb boxes and be able to be on your feet for long periods of time
  • Minimum Education Requirement - Associate's Degree or equivalent experience
  • Minimum Management Experience - 2 years
  • Minimum Functional Experience – 1 year
  • Medical, Dental, Vision Care and Wellness Programs
  • 401(k) Plan with Matching Contributions
  • Paid Time Off and Company Holidays
  • Career Growth Opportunities and Tuition Reimbursement
  • More extensive information is provided to new employees upon hire.
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