Conference Planner

IAFF • Washington, DC

7d

About The Position

Coordinates the registration, logistics and travel arrangements for IAFF headquarters events, including the IAFF Biennial Convention, conferences and all other meetings and events.

Requirements

• Excellent oral and written communication skills
• Excellent organizational skills
• Excellent attention to detail
• Excellent interpersonal and relationship skills, including the ability to interact with all levels inside and outside of the organization
• Ability to manage multiple projects and priorities simultaneously under deadlines
• Proficient in Yooz, Concur and Microsoft Office Suite
• Bachelor’s Degree or equivalent professional experience

Responsibilities

• Organizes and executes master meeting planning specifications, including floor plans, food and beverage, floorset, timeline, transportation, housing, billing, exhibitor conference materials, AV setup, logistics
• Develops, maintains and communicates organizational RFP, including background information on the IAFF and detailed event descriptions
• Builds relationships and negotiates contracts with vendors
• Responsible for event budget management and billing
• Coordinates information flow between senior management, department directors and staff
• Develops requests for proposals for hotels, convention centers and vendors as needed and oversees approval process to finalization
• Performs other duties as required to support the department and its mission

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level