Conference Planner, REMOTE (BG25091112)

The Bowen Group • Chantilly, VA

143d • Remote

About The Position

The Bowen Group, a values-led, industry leader in strategic communications, telehealth, health communications and wellness services, and staffing is searching for a Conference Planner. This is an outstanding opportunity to join our team supporting the Office of Financial Readiness as a full-time team member. This position is full REMOTE. These are locations from which we can consider a hire for this position: AL AZ CA CO CT DC FL GA IL IO MD MA MI MS NJ NM NY NC ND OH PA RI SC TX UT VA WA WV. This position is on a contract which expires March 11, 2026. Potential for future opportunity in this or a similar position exists but is not guaranteed.

Requirements

• Bachelor's degree.
• 2-4 years experience in event planning or related field.
• Background writing a variety of reports, event collateral materials, and brochures for a wide range of marketing research and analysis.
• Knowledge of various event and meeting platforms and registration applications.
• Administrative and clerical procedures in accordance with the company's best practices.
• Terms and concepts commonly expressed in the Armed Services and federal government.
• Proficiency in Microsoft Office Teams meeting and webinar capabilities.

Nice To Haves

• Experience in customer management and service delivery.
• Skills in project management and organization.
• Effective communication skills.
• Self-direction and problem-solving abilities.
• Attention to detail and teamwork.

Responsibilities

• Coordinate activities of staff, venue personnel, or clients to make arrangements for group meetings, events, or conventions.
• Work with team and client to plan all aspects of large and small virtual and in-person events, including but not limited to venue selection, platform selection, registration process, digital and hardcopy materials for use leading up to and during the event, theme, and technology needs.
• Develop event planning timelines and monitor proactively to ensure team meets all deadlines.
• Manage event registration processes from setup and instructions through after-action reporting.
• Plan, travel and conduct site visits for venue selection with clients and program manager.
• Lead client planning meetings and internal team planning meetings.
• Manage the digital event platforms from coordinating team support, providing demonstrations to client or recommendations of specific capabilities to fit goals of event.
• Manage and provide day-of-event support, including registration and check-in, vendor management, note-taking, and problem-solving.
• Conduct market research on platforms, venues and speakers, gather information, and negotiate contracts prior to closing any deals.
• Interact, engage and coordinate with government stakeholders and high-level officials to collect requirements and provide reports for program events.
• Collaborate with the Operations Manager to create schedules and manage projects to ensure that major event milestones are met and delivered according to project schedules.
• Ensure compliance with insurance, legal, health, and safety obligations.
• Propose ideas to improve provided services and event quality.
• Create and maintain websites for organizational events using an event management system.
• Specify and organize staff requirements and coordinate their activities.
• Engage and respond with event attendees as main point of contact.
• Proactively manage arising issues and troubleshooting during rehearsals or day of the event.
• Coordinate registration and contracting of booths at conferences and workshops.
• Conduct pre-and post-event evaluations and report on outcomes.

Benefits

• Sign on bonus and relocation incentive may be available.
• Health, dental, vision insurance.
• Generous paid vacation and holiday leave.
• Flexible Spending Account (medical and dependent).
• 401(k) with employer match.
• Life insurance.
• Short-term and long-term disability.
• Tuition assistance and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree