Conference Planner, REMOTE (BG25091112)

The Bowen Group-posted 3 months ago
Full-time • Entry Level
Remote • Chantilly, VA
Professional, Scientific, and Technical Services
Resume
Match Score
Upload and Match ResumeTrack Jobs with Teal

The Bowen Group, a values-led, industry leader in strategic communications, telehealth, health communications and wellness services, and staffing is searching for a Conference Planner. This is an outstanding opportunity to join our team supporting the Office of Financial Readiness as a full-time team member. This position is full REMOTE. These are locations from which we can consider a hire for this position: AL AZ CA CO CT DC FL GA IL IO MD MA MI MS NJ NM NY NC ND OH PA RI SC TX UT VA WA WV. This position is on a contract which expires March 11, 2026. Potential for future opportunity in this or a similar position exists but is not guaranteed.

  • Coordinate activities of staff, venue personnel, or clients to make arrangements for group meetings, events, or conventions.
  • Work with team and client to plan all aspects of large and small virtual and in-person events, including but not limited to venue selection, platform selection, registration process, digital and hardcopy materials for use leading up to and during the event, theme, and technology needs.
  • Develop event planning timelines and monitor proactively to ensure team meets all deadlines.
  • Manage event registration processes from setup and instructions through after-action reporting.
  • Plan, travel and conduct site visits for venue selection with clients and program manager.
  • Lead client planning meetings and internal team planning meetings.
  • Manage the digital event platforms from coordinating team support, providing demonstrations to client or recommendations of specific capabilities to fit goals of event.
  • Manage and provide day-of-event support, including registration and check-in, vendor management, note-taking, and problem-solving.
  • Conduct market research on platforms, venues and speakers, gather information, and negotiate contracts prior to closing any deals.
  • Interact, engage and coordinate with government stakeholders and high-level officials to collect requirements and provide reports for program events.
  • Collaborate with the Operations Manager to create schedules and manage projects to ensure that major event milestones are met and delivered according to project schedules.
  • Ensure compliance with insurance, legal, health, and safety obligations.
  • Propose ideas to improve provided services and event quality.
  • Create and maintain websites for organizational events using an event management system.
  • Specify and organize staff requirements and coordinate their activities.
  • Engage and respond with event attendees as main point of contact.
  • Proactively manage arising issues and troubleshooting during rehearsals or day of the event.
  • Coordinate registration and contracting of booths at conferences and workshops.
  • Conduct pre-and post-event evaluations and report on outcomes.
  • Bachelor's degree.
  • 2-4 years experience in event planning or related field.
  • Background writing a variety of reports, event collateral materials, and brochures for a wide range of marketing research and analysis.
  • Knowledge of various event and meeting platforms and registration applications.
  • Administrative and clerical procedures in accordance with the company's best practices.
  • Terms and concepts commonly expressed in the Armed Services and federal government.
  • Proficiency in Microsoft Office Teams meeting and webinar capabilities.
  • Experience in customer management and service delivery.
  • Skills in project management and organization.
  • Effective communication skills.
  • Self-direction and problem-solving abilities.
  • Attention to detail and teamwork.
  • Sign on bonus and relocation incentive may be available.
  • Health, dental, vision insurance.
  • Generous paid vacation and holiday leave.
  • Flexible Spending Account (medical and dependent).
  • 401(k) with employer match.
  • Life insurance.
  • Short-term and long-term disability.
  • Tuition assistance and professional development opportunities.
Track Jobs with Teal

Job Search Resources

•
Resume Builder
•
Resume Examples
•
Cover Letter Examples

Tools

Career Hubs

Guides

Company

© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service