TEMP Conference and Events Coordinator

Blackstone Consulting, Inc. • Austin, TX

5h • $30 • Onsite

About The Position

Conference + Event Services
is a diverse and nimble team that operates the
Campus Conference Center schedules. We are seeking an experienced, organized
administrator/coordinator with strong communication skills and a proactive,
can-do attitude to support the team’s efforts.

Requirements

• 3+ years of administrative experience
• 1+ year of events management experience (Required)
• 1+ year of customer service experience (Required)
• Strong attention to detail and critical thinking skills
• Ability to anticipate challenges and develop solutions
• Excellent communication skills across all levels
• Proven ability to deliver high-quality results with minimal direction
• Strong time management and prioritization skills
• Flexible, responsive, and able to adapt to schedule changes
• Reliable transportation and ability to commute
• Able to analyze situations, develop creative solutions, and see around corners to anticipate (and solve for) problems.
• Superior communication skills, with an ability to summarize and share relevant information in a clear and easy-to-understand way, across all levels. You are poised and skillfully communicate to develop trust and strong partnerships.
• Track record delivering high-quality results, with minimal direction, in an environment where expectations are high and timelines are challenging.
• You have excellent time management skills, and can multi-task and establish priorities.
• You don't need to be reminded to follow-up and follow-through.
• Able to remain flexible and prepared for changes to the schedule
• Act with a sense or urgency and quickly respond to emails, texts, and phone calls in order to provide a high standard of service to customers and colleagues.
• Ability to commute

Responsibilities

• Manage Conference + Event Services calendar and communications
• Answer and triage phone calls and emails
• Conduct weekly conference room walkthroughs and provide status updates
• Utilize the reservation system for space coordination
• Coordinate facility work orders (furniture setups, janitorial, electrical, etc.)
• Support basic AV needs including Webex, video conferencing, Keynote, and microphones
• Provide a high level of customer service to stakeholders
• Ensure accuracy of reservation tool details and maintain up-to-date standard operating procedures and team documentation.
• Responsibilities may expand based on operational needs and may include additional tasks as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed