Conference and Event Planner

EBSCO • Ipswich, MA

21d • Remote

About The Position

EBSCO Information Services (EBSCO) delivers a fully optimized research experience, seamlessly integrated with a powerful discovery platform to support the information needs and maximize the research experience of our end-users. Headquartered in Ipswich, MA, EBSCO employs more than 2,700 people worldwide, with most embracing hybrid or remote work models. As an AI-enabled service leader, we thrive on innovation, forward-thinking strategies, and the dedication of our exceptional team. At EBSCO, we’re driven to inspire, empower and support research. Our mission is to transform lives by providing reliable and relevant information — when, where and how people need it. We’re seeking dynamic, creative individuals whose diverse perspectives will help us achieve this global, inclusive mission. Join us to help make an impact. Your Opportunity The Conference and Event Planner is a key player in planning, organizing, and executing marketing events, virtual events, EBSCO Days and other events across North America. This role involves supporting various events to align them with our marketing goals, effectively promoting our company’s brand, products, and services, and engaging our target audience to generate leads. This remote position is U.S.-based only (excluding U.S. territories)

Requirements

• 2+ years of experience in planning and executing conferences and events, virtual and in person
• Project management skills from idea formation through implementation
• Willingness to travel for events, including overnight trips (up to 25%)
• Basic knowledge of industry practices and a commitment to continuous learning

Nice To Haves

• Motivated, results-driven, and able to prioritize team efforts efficiently
• Excellent customer service and problem-solving skills
• Strong oral, written, interpersonal, and organizational skills
• Proficiency in event management software and tools
• Technical aptitude related to meeting planning and hosting technologies

Responsibilities

• Assist in planning and executing events with internal and external teams
• Support event logistics, including venue selection, catering, transportation, and accommodations
• Help coordinate event schedules, sessions, and activities
• Ensure a smooth registration process for attendees
• Track and evaluate event activities
• Assist in developing and managing event budgets
• Help negotiate contracts with vendors and service providers
• Support post-event evaluations to identify areas for improvement
• Communicate event details and updates with stakeholders

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees