Conference Allocation Associate - Fixed-Term Contract

First Global Management Services•New York City, NY

38d•$80,000 - $100,000•Hybrid

About The Position

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer. Learn more at www.firstagency.com The Conference Allocation Associate is responsible for scheduling meetings between investors and C-level executives for small and large-scale Corporate Access Conferences, preparing schedules for corporate management teams, and consistently delivering exceptional service to our clients by utilizing excellent organizational and customer service skills. This is a fixed-term contract role. Domestic and/or international travel may be required with this role.

Requirements

3-5 years’ Corporate Access Meetings experience, heavy administrative support, and/or meeting coordination
Proficient with Microsoft Office including Word, Excel, and PowerPoint
Project Management experience, preferably in the financial services industry or a corporate environment
Ability to manage multiple projects simultaneously
Strong organizational skills, attention to detail and ownership of projects, with the ability to work in a high-pressured environment
Good written and oral communication skills at all levels
Good client management skills with the ability to influence and lead by example, fostering a positive environment
Strong ability to take on new initiatives independently
Client-centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever-changing demands and different client work styles
Motivated, self-starter, ability to take direction and work independently; ability to think innovatively.
Willingness to travel 20%-30% of the time.

Nice To Haves

Working knowledge of Dealogic / Conference Manager preferred

Responsibilities

Heavy meeting coordination for investors, internal teams, and corporate clients for corporate access events
Work closely with Corporate Access Specialists, Corporates, Research, Institutional Equity Sales, and Investment Banking to coordinate and allocate Corporate Access Days and Conferences
Allocate 1x1 and group meetings for Conferences of varying sizes and different degrees of complexity
Maintain and distribute conference schedules
Action schedule changes on corporate and investor schedules in a timely manner
Proactively manage and respond to a high volume of emails received in a shared team inbox
Work with the Sales team to understand the account base and investor growth potential
Coordinate and communicate meeting details with corporate contacts and the Sales team
On-site management of the 1x1 desk for Conferences as necessary, manage last minute changes and requests
Day-of-event execution for virtual or in-person event needs
Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

Benefits

Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure