Conference Administrator

CGI•Washington, DC

About The Position

The Travel and Conference Specialist at the Office on Violence Against Women (OVW) is responsible for reviewing, maintaining, and overseeing all conference requests from OVW grantees. This position reports directly to the Grants Development and Management Division (GDMD) Government Task Lead and provides reports on Department of Justice (DOJ)-sponsored OVW events. Below is a high-level summary of duties performed by this position and the necessary qualifications. This position is located in Washington, DC.

Requirements

This individual shall have at least 4 years' experience successfully participating in completion of similar projects.
Strong analytical and written skills are required, and advanced MS 365 experience.
A bachelor's degree in business or finance preferred.
In lieu of a bachelor's degree, five (5) years' experience performing similar work.

Nice To Haves

At least three years three years of experience in the Federal Government grants, financial management, budget or human capital arena
Familiarity or knowledge of UFMS, JustGrants, or similar type systems and how to extract and use the data contained within these systems
Demonstrated experience working with Human Capital/Workflow Planning Strategies
All proposed personnel shall have the ability to obtain a background investigation required to perform the work

Responsibilities

Analyze conference requests for completeness and ensure that the request meet the Department of Justice thresholds
Review and analyze quarterly conference reports
Communicate with the OVW Program (POC) unresolved conference request issues
Communicate with the IT solutions team program specific updates related to the Conference Tracker
Serve as the liaison between OVW staff and OVW management to communicate conference request procedure updates.
Monitor the OVW Conference Request Form Inbox and respond to e-mails accordingly.
Review Conference Request Forms (CRF) from Technical Assistant (TA) Providers, Cooperative Agreement Recipients, Contractors, and other Grantees.
Review event agendas and ensure that the required information is listed and validated against the CRF.
Validate CRFs for missing/incorrect information, cost calculations, thresholds transgression, taxes and fees, attrition rates, location, etc.
Calculate travel expenses for all federal staff and include calculations on CRFs.
Maintain and update a CRF Tracker to record dates of request, calculate timelines for review, and monitor the overall lifecycle of the request.
Upload CRFs to the appropriate monitoring database and assign workflow routing depending on the program unit, state of the event, and review timeline.
Ensure that all DOJ Conference/Event Policies are adhered to.
Liaison between the Grant Program Specialist and Grantee to retrieve information that is missing and communicate all steps in the request lifecycle.
Liaison between the OVW Director and Grant Program Specialists to ensure that all questions/concerns are answered in a timely manner and timelines for review are adhered to.
Liaison between the Justice Management Division (JMD) and OVW for requests that require approval from the Office of the Assistant Attorney General (AAG). Provide all requested documentation to JMD in a timeline manner.