Compliance Specialist - STB

Cook County • Chicago, IL

5d • Onsite

About The Position

Under the direction of the Executive Director-Compliance-STB, the Compliance Specialist will execute STB Compliance assignments for internal and external projects including vendor contract performance dictated by contract and regulatory requirements. This includes compliance with data handling, data reporting, security practices, regulatory requirements, data review, data auditing, vendors and departments within the CCSO. The Compliance Specialist will work with all CCSO departments as well as vendors to collect and review a wide range of data and audit reports demonstrating and affirming compliance with internal policies and procedures as well as vendor contracts, best practices, CISA and CJIS compliance. The Compliance Specialist will work with all necessary CCSO departments as well as STB departments including the Chief Information Officer (CIO) and ISO and their respective staff to analyze and evaluate adherence to compliance points as well as best practices. The Compliance Specialist will work with STB senior leadership to present findings to CCSO legal, financial and executive leadership. The Compliance Specialist will provide recommendations regarding compliance, adherence and remediation, where necessary, to STB senior leadership.

Requirements

• Ability to learn, understand and perform within the office’s requirements defined by policy, procedure, regulatory and legal requirements.
• Ability to learn, understand and apply concepts related to information technology, contract management, law enforcement, corrections, and the CCSO as a county agency.
• Ability to remain flexible in a demanding and dynamic environment with constantly evolving priorities.
• Ability to work with and understand the requirements of multiple county agencies.
• Ability to work with STB staff across multiple IT disciplines.
• Ability to manage and deliver multiple projects completely and on time.
• Competency in managing internal and external communications and delivery of audit reports.
• Ability to handle sensitive issues as directed or as applicable and always maintain the highest confidentiality of all information and records.
• Skill in planning, developing and completing complex assignments with minimal direction.
• Exercising sound judgment in making decisions, meeting problems and proposing solutions.
• A high level of accuracy and proficiency in the use of computers, computer software and other computerized programs to manage and generate information, reports and letters.
• A high level of accuracy, proficiency and expeditious ability to learn and apply new computer programs.
• A high level of skill and proficiency in maintaining financial records and departmental documents.
• Ability to communicate effectively with tact and courtesy.
• Intermediate proficiency with Microsoft Office suite.
• Excellent organizational skills and a demonstrated ability to multi-task and manage a high-volume environment.
• Superb attention to detail with the ability to proof, verify and edit relatively complex data, transcribe and cross reference data from computers and documents.
• Ability to follow up in a thorough and timely manner relative to unresolved business.
• Skill in the application of complex instructions, written and verbal; ability to accurately relate such instructions in full or part to others.
• Ability to understand and follow through on oral and/or written instructions.
• Ability to always maintain a professional appearance and attitude.
• Ability to always remain composed for the purpose of gathering and dispatching information accurately and efficiently.
• Ability to communicate effectively with executive management, peers and colleagues on day-to-day matters and sensitive matters requiring prompt attention.
• Ability to maintain confidentiality.
• Graduation from an accredited college or university with a bachelor’s degree, preferably in relation to specific duties and areas of assignment; supplemented by two (2) years professional work experience of a relevant nature; OR, an equivalent combination of education, training and experience pursuant to acquiring the knowledge, skills and other proficiencies indicated herein.
• Knowledge of current CCSO policies and procedures: OR ability to learn and apply current CCSO policies and procedures in an efficient manner.
• Possession of superb attention to detail and reasoning skills.
• Possession of a valid driver’s license and the ability to operate a motor vehicle.
• Ability to walk long distances or stand for extended periods of time throughout the course of the assigned shift.
• As needed, ability to work any shift as assigned to complete Compliance directives.
• Intermediate proficiency in Microsoft Excel, Word, and Outlook. Skills testing will be administered
• Strong skills in reading comprehension. Testing will be administered

Responsibilities

• Review and perform regular audit reports measuring vendor related to contractual requirements covering deliverables, requirements fulfillment, adherence to security and data handling best practices, and other elements as contractually defined.
• Work with STB staff to analyze and summarize vendor-produced audit reports as well as reports and data gathered internally.
• Identify potential risks or adherence deficiencies in internal and external requirements.
• Present adherence findings to STB senior leadership.
• Provide recommendations on remediating adherence issues when requested by STB senior leadership.
• Assist STB senior leadership with the development and maintenance of compliance adherence and evaluation standards.
• Coordinate with members of the Compliance Unit to improve overall internal and external vendor management and adherence.
• Coordinate with members of the Compliance Unit to evaluate overall vendor adherence across the STB contract portfolio.
• Coordinate with members of the Compliance Unit to evaluate overall departmental adherence across the STB contract portfolio.
• Manage report and summary delivery timelines for multiple vendors and internal projects.
• Provide proactive feedback in staff meetings or other forums to leadership regarding departmental operations and provide recommended changes to facilitate an efficient operating unit.
• Help determine and develop annual goals and objectives and monitor progress towards those goals.
• Accountable for project deadlines and successful completion of projects.
• Prepare detailed reports and presentations regularly as assigned by the supervisor.
• Responsible for monitoring adherence measures and reporting the status to the supervisor.
• Perform all other duties as assigned.

Benefits

• Health Insurance Program – Health insurance coverage includes medical, dental and vision care and is available for an employee and his/her eligible dependents.
• Holidays – Thirteen (13) Holidays are granted in each Fiscal Year. Employees who are active at the beginning of the fiscal year (December 1st) also qualify for a floating holiday.
• Sick Leave – Granted sick leave is earned and accrued at the rate of one (1) day for each month of service and may be accumulated up to one hundred and seventy-five (175) working days.
• Vacation Leave – Granted Vacation leave is earned and accrued, with employees having the opportunity to accrue fifteen (15) days within the Fiscal Year; Vacation leave accruals increase based on an employee’s anniversary date of employment.
• Life Insurance – Basic term life insurance, equal to one (1) time the employee’s annual salary, is offered to every employee at no cost and the employee may elect to purchase supplemental coverage.
• Pension Plan – Employees contribute into the Cook County Pension Fund and earn a prescribed percentage for each year of service; employees may be eligible for an annual annuity after ten (10) years of service and upon reaching a certain age based on when the employee started employment.
• Deferred Compensation Program – Employees may elect to enroll in a deferred compensation plan, a tax deferred plan which may be used as a supplemental retirement option.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level