Compliance Reviewer (Grants or Contracts)

TX-HHSC-DSHS-DFPS•Austin, TX

2d•Hybrid

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. The Compliance and Quality Control Division (CQC) is seeking a Compliance Reviewer to support the Contract Compliance Unit (CCU) of CQC. Candidates with a background in grants, contracts, or both are encouraged to apply. This position performs advanced contract or grant analysis; and assessments of agency contract or grant monitoring functions. Responsibilities include assessing the work of HHS agency partners towards the achievement of contract or grant monitoring objectives and goals; developing relationships across divisions and agencies to ensure consultation and compliance review activities are collaborative and coordinated among impacted parties; adhering to division processes, procedures and established guidelines for the provision of oversight and guidance to HHS agency partners conducting contract or grant management activities; interpreting state and federal laws, rules, and regulations; and ensuring all consultation and compliance review tasks are performed with the highest level of accuracy and in accordance with applicable statutes, regulations, and HHSC policies and standards. Work involves making recommendations to advance consistency, accountability, and effectiveness of agency contract or grant management functions. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment.

Requirements

Knowledge of State of Texas procurement and contracting laws, rules and procedures, including the State of Texas Procurement and Contract Management Guide and HHS Procurement and Contract Management Handbook
Knowledge of contract management principles and practices.
Knowledge of the Uniform Grant Management Standards (UGMS) and Texas Grant Management Standards (TxGMS).
Knowledge of grant management principles and practices.
Skill in SOW development for the attainment of desired contract or grant outcomes.
Skill in contract or grant monitoring and administration.
Skill in evaluating complex processes, systems, policies, and issues.
Skill in evaluating statute, rule, policies, and procedures.
Skill in developing and drafting policies and procedures for new programs or initiatives.
Skill in developing training resources, guides and templates.
Skill in cross-functional coordination and problem solving.
Skill in effectively communicating complex information clearly and concisely, both orally and in writing, to diverse audiences.
Ability to direct and organize project activities.
Ability to work using independent judgment.
Ability to think strategically to evaluate problems and develop solutions.
Ability to develop and interpret policies and procedures.
Ability to work with and on teams to support critical business functions.
Ability to work with management and external and internal customers.
Ability to develop and execute new programs and initiatives.
Ability to understand client needs and convey the value of relevant assistive services.
A minimum of five years of experience in any combination of contract or grant monitoring and administration, or auditing contract or grant monitoring practices, within the Texas Health and Human Services System required.
Graduation from an accredited four-year college or university with major coursework in a public or business administration field is generally preferred.
Experience and education may be substituted for one another on a year-for-year basis.
Must have Certified Texas Contract Manager (CTCM) within six months of hire.

Nice To Haves

Experience with HHSC’s System of Contract Operation and Reporting (SCOR) preferred.
Experience in cross-divisional or interagency collaboration in a large organization preferred.

Responsibilities

Reviews agency contracts or grants to assess the adequacy of performance and deliverable requirements.
Assesses monitoring documentation to determine if performance monitoring activities, deliverable acceptance documentation, and other monitoring requirements have been performed in accordance with state and federal regulations, and agency policy.
Provides recommendations to program area staff to resolve issues identified in the compliance reviews and improve monitoring quality and compliance; may also provide technical assistance.
Collaborates with program area staff to coordinate compliance reviews, consultation, and technical assistance.
Coordinates and prepares responses to issues, inquiries, and other correspondence concerning the compliance reviews.
Records the results of the compliance reviews in the division’s Compliance Review System.
Assists in drafting annual reports on the work and findings of the unit.
Assists in the collection and maintenance of data for the purposes of reporting on the unit’s performance measures, as well as annual reporting on program area contract management issues and improvements.
Assists in the development of systems and processes for the collection and maintenance of monitoring data.
Assists with special projects/reports for the division.
Represents CQC on workgroups, conferences, committees, and meetings.
Works cooperatively and collaboratively to build effective business relationships with other HHS agency partners, which may include but is not limited to the following: assists in effectively communicating the unit’s responsibilities and marketing the value of its supportive functions to HHS agency partners; supports the Solicitation Review Unit in providing guidance to program area staff to consider and incorporate language that supports the administration and monitoring of contracts after award.
Performs other duties as assigned.