Compliance Executive Assistant

Bessemer Trust • New York, NY

33d • $80,000 - $100,000 • Hybrid

About The Position

At Bessemer Trust, the Compliance Executive Assistant will provide seamless
administrative support to the Chief Compliance Officer (CCO) and members of the
Compliance team.

Requirements

• Bachelor’s Degree required.
• 4–6 years of experience as an executive or administrative assistant directly supporting a Division or Department Head of a mid-size/large private or public sector firm.
• Excellent organizational, interpersonal, communication, and analytical skills.
• Demonstrated ability to prioritize and manage multiple assignments in a fast-paced environment with accuracy and efficiency.
• High level of professionalism, discretion, confidentiality, and sound judgment when handling sensitive matters.
• Strong attention to detail with a sense of urgency and follow-through.
• Proven ability to work independently and collaboratively in a team-oriented environment.
• Strong computer skills required, including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), virtual meeting platforms (Teams, Zoom),document management systems, and electronic signature tools; ability to quickly learn firm-specific systems and applications.

Nice To Haves

• Compliance experience and/or familiarity with regulatory requirements strongly preferred.

Responsibilities

• Manage calendars, travel arrangements, and expense reporting for the CCO and other designated Compliance members.
• Support service provider due diligence process, including scheduling due diligence visits, managing due diligence calendar, requesting and tracking reporting, and managing related communications.
• Manage Compliance calendar and reporting of task completion.
• Coordinate and schedule Compliance training activities and assist in the completion tracking.
• Support committee and Board meetings, including coordination of agendas, preparation of meeting materials, and IT coordination.
• Process transaction requests and invoices, ensuring proper documentation, approvals, and timely processing.
• Assist with the preparation of presentations or reports provided to key governance committees and/or senior management.
• Maintain organized and current Compliance files and records, including important Compliance and regulatory correspondence.
• Participate in special projects and provide administrative support for Compliance initiatives, audits, regulatory examinations, filings, and process improvements as needed.

Benefits

• Competitive base salary plus discretionary annual bonus for select positions
• A 401(k) plan with a generous annual profit-sharing contribution
• Personalized development and career opportunities, including tuition reimbursement support
• Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
• Employee assistance (EAP) and wellness programs
• Hybrid work environment: 60% in office, 40% remote for most positions
• Paid time off and paid parental leave
• Employer-paid life insurance and short- and long-term disability coverage
• Legal services and financial wellness plans at no cost to employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees