Compliance Analyst - AI Policy (NWS 00835)

North Wind Group • Livermore, CA

51d

About The Position

North Wind Services is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy. NWS has an established history of contributing to the success of their customer’s mission. Available employment opportunities may range from administrative and logistical support to advanced technical positions. Qualified applicants must be a US citizen, at least 18 years of age, and able to meet pre-employment requirements including any required physicals, drug screen, and/or background investigation to satisfy clearance requirements from the Department of Energy. Successful candidates will be employees of NWS, a premier government contractor charged with employing highly motivated and well-qualified personnel who can advance the missions of the Lawrence Livermore National Laboratory in Livermore, CA. Though employed by NWS, the employee will take day-to-day direction from technical personnel employed directly by the research laboratories. Pay, benefits, Human Resource, and Employment Management functions are provided by NWS. The Director’s Office Directorate has an opening for an experienced AI Policy Analyst to develop and implement strategies in building out our Institutional Policy Performance oversight capabilities, with a specific focus on leveraging Artificial Intelligence (AI) to streamline and consolidate institutional documents and support regulatory compliance. As part of the Institutional Policy Office, the successful candidate will be responsible for monitoring the Policy Management System to ensure that our programs are performing as intended in alignment with the Laboratory’s mission. The successful candidate will drive organizational results by analyzing current processes and evaluating business problems, risks and share with management on how institutional policies and well-defined high-level processes can help mitigate risks and continuously improve overall governance.

Requirements

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Bachelor’s degree in relevant discipline, or the equivalent combination of education and significant related experience.
• Significant experience as a business analyst, designing and implementing improvements and experience using project management methodologies, practices, tools and techniques.
• Experience with managing key Quality Management System processes (e.g., Document Control, Change Management).
• Advanced knowledge of policy and requirements management within the context of a governance, risk management, and compliance (GRC) program.
• Ability to review and understand end-to-end work processes and experience implementing improvements, workflow and streamlining.
• Experience developing integrated business analyses and projections for strategic decisions.
• Advanced knowledge of governance, risk management, and compliance (GRC) to ensure principled performance.
• Advanced knowledge of continuous improvement and system thinking principles and methods.
• Advanced verbal and written communication skills necessary to effectively collaborate in a team environment and present and explain information and provide advice to management, regulators, reviewers, and stakeholders.
• Effective interpersonal skills and abilities to partner with and influence internal and external customers to build trust-based relationships. Demonstrated ability to work as a member of a cross-functional / cross-organizational team. Ability to work with sensitive information and classified matters.
• Demonstrated analytical and critical thinking skills and the ability to function effectively and independently in a self-directed environment.

Nice To Haves

• Recognized as an expert in functional discipline and associated processes.
• Broad and extensive specialized and operational knowledge and experience applying industry practices and standards.
• Experience anticipating needs, making recommendations, delegating effectively, and working on issues across all levels.
• Expert communication skills and experience making decisions having organizational and institutional impact. Highly skilled in negotiating desirable outcomes.
• Experience leveraging AI or advanced analytics tools for document analysis, consolidation, or regulatory compliance is highly desirable.

Responsibilities

• Serve as the primary contact on policy and requirements flow down as part of the Laboratory’s overall approach to governance, risk management, and compliance (GRC).
• Develop and implement strategies for addressing process improvements.
• Leverage AI to systematically analyze, compare, and integrate multiple related policies into single, comprehensive policy documents.
• Use AI tools to identify duplicative language, eliminate redundancies, resolve conflicts, and ensure consistency across institutional policies.
• Apply AI for institutional regulatory compliance review and requirement flow-down, ensuring consolidated policies meet all relevant external and internal requirements.
• Use lean, design, & systems thinking, learning organization constructs, agile principles, and other problem-solving methods to streamline institutional policies and procedures management.
• Assess and design strategies for policies flow-down to ensure vertical and horizontal integration of high-level documents to improve governance effectiveness.
• Plan, coordinate, and conduct user acceptance testing of policy and requirements management GRC systems and tools.
• Communicate vision and share with management and functional subject matter experts on how to write, manage, and trace requirements derived from the Prime Contract, external drivers (e.g., the Code of Federal Regulations, DOE orders).
• Conduct quality reviews to compare the Laboratory’s policies and processes to various regulatory, contractual, and internal legal requirements.
• Create and distribute policy-related reports due to changes in laws, rules, and regulations to assist management with policy-related decisions. Create comprehensive statistical models, goals and metrics.
• Conduct role-based trainings, share information, and perform assessments to assist those in policy and requirements management roles and serve as a mentor for those performing policy management roles throughout the Laboratory.
• Recommend new IT systems and functional improvements to existing IT systems to Information Technology Partners to continuously improve policy and requirements management systems and processes.
• Conduct benchmarking activities across and outside the DOE complex and apply learnings to improve the effectiveness and efficiency of the Laboratory’s policy and requirements management systems.
• Provide strategic guidance and tactical plans for the implementation of improvement initiatives, requiring coordination and communication with senior executive management and external entities.
• Serve as a project facilitator on significant and highly visible improvement initiatives, programs, and projects.
• Serve as an expert-level technical resource to internal and external customers.
• Perform other duties as assigned.

Benefits

• North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave, and tuition reimbursement for eligible employees.
• As a company, we are committed to employee wellness, professional development, and work-life balance.
• We value safety, reliability, and commitment to our people!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees