Compensation Compliance Manager

Alonso & Alonso Law•San Antonio, TX

38d•$90,000 - $130,000

About The Position

The HR Systems & Payroll Compliance Manager serves as the firm’s primary Workday expert and payroll compliance authority. This role oversees Workday configuration, multi-state and territorial payroll operations, contractor governance through goLance, and firmwide HR data integrity. This position ensures that payroll and HRIS processes are accurate, compliant, and optimized across a growing workforce. The role provides critical support in improving system workflows, maintaining compliance with U.S. federal, state, and territorial regulations (including California and Puerto Rico), and supporting cross-department collaboration with HR and Finance. The HR Systems & Payroll Compliance Manager plays a key role in maintaining the organization’s operational stability, strengthening internal controls, and supporting data-driven decision-making.

Requirements

Bachelor’s degree in HR, Business, Accounting, Information Systems, or related field.
3+ years of hands-on Workday configuration or HRIS administration experience.
5+ years of multi-state payroll experience, with familiarity in California and/or Puerto Rico payroll standards.
Experience processing payroll, auditing data, and maintaining compliance documentation.
Strong knowledge of federal, state, and territorial payroll regulations.
Excellent analytical, communication, and documentation skills.

Nice To Haves

Workday Payroll or Workday Pro certification.
Certified Payroll Professional (CPP) credential.
Experience in a legal, compliance-heavy, or multi-jurisdictional environment.
Experience with contractor platforms such as goLance, Upwork, or similar.

Responsibilities

Serve as the Workday subject matter expert, overseeing configuration, workflows, permissions, security roles, integrations, and testing.
Lead system improvements that reduce manual work, streamline HR and payroll processes, and support organizational growth.
Maintain documentation, data governance standards, and audit trails within Workday.
Support release testing and compliance-driven system updates.
Partner with HR, Finance, and IT to align Workday design with business needs across Departments.
Manage bi-weekly U.S. payroll processing through Workday, ensuring accuracy and timely execution.
Maintain compliance with federal, state, and territorial payroll requirements, including wage and tax rules relevant to California and Puerto Rico.
Oversee quarterly and annual filings such as W-2, W-2PR, 941, 940, 1099, SUI, and jurisdiction-specific reporting.
Reconcile payroll results with Finance and support general ledger mapping.
Ensure accuracy of wage calculations, deductions, retro pay, and employee records.
Maintain payroll confidentiality and compliance with data privacy standards.
Manage weekly LATAM contractor payment cycles and time/deliverable verification through goLance.
Ensure compliance with contractor classification standards, cross-border payment requirements, and goLance platform policies.
Maintain proper documentation for audits and financial reconciliation.
Collaborate with Finance and Compliance to ensure contractor operations meet organizational standards.
Conduct routine internal audits across Workday, payroll processes, and contractor programs.
Maintain compliance records and support external audit requests.
Partner with Legal and Compliance to interpret and apply updated payroll regulations, including multi-state, California, Puerto Rico, and LATAM considerations.
Ensure all HR and payroll processes adhere to federal, state, territorial, and internal Policies.
Build and maintain Workday reports and dashboards supporting payroll, HR, and Finance insights.
Track metrics including payroll accuracy, tax filings, contractor activity, and compliance outcomes.
Support workforce planning, budgeting, and compensation analysis through data-driven insights.
Ensure timely delivery of monthly, quarterly, and annual reporting.
Provide Workday training, technical support, and guidance to HR, Finance, managers, and other end users.
Collaborate with IT on Workday integrations, security settings, and troubleshooting.
Maintain strong communication with internal stakeholders to ensure accurate and compliant payroll and HRIS operations.