Company Management Assistant
About The Position
The Oregon Shakespeare Festival (OSF) is seeking an organized, service-oriented Company Management Assistant to support our vibrant community of artists and staff. This role is ideal for someone who enjoys balancing administrative precision with people-centered problem solving in a creative and fast-paced environment. As a Company Management Assistant, you’ll provide hands-on support to OSF’s General & Company Management department, ensuring that artists, staff, and guests have what they need to thrive. You’ll help manage housing and travel logistics, coordinate hospitality and company events, and assist with transportation and office operations. You’ll also participate in an on-call rotation, providing responsive, thoughtful support to artists and company members as unexpected needs arise.
Requirements
- Hold a high school diploma or equivalent (some college preferred).
- Have at least one year of professional experience in customer service, hospitality, or a related field.
- Are highly organized, adaptable, and thrive in a team-oriented environment.
- Communicate clearly and maintain the highest level of confidentiality.
- Possess strong Microsoft Office skills (Word, Excel, Outlook) and are comfortable learning new technology tools.
- Hold a valid driver’s license and maintain a clean Motor Vehicle Record (MVR).
- Enjoy problem-solving and are willing to take initiative in meeting the needs of artists and colleagues.
Nice To Haves
- Background in theatre, live entertainment, or company management.
- Experience using cloud-based collaboration tools (e.g., Box.com).
- Strong organizational and motivational skills; ability to work independently.
Responsibilities
- Assist the General & Company Management team with day-to-day operations, communications, and guest artist services.
- Work with Coordinators to meet artist housing and travel needs; maintain up-to-date housing and scheduling tools.
- Contribute to projects like the Welcome Book, Housing Catalogue, Week of Welcome, and budget tracking.
- Support receptions, orientations, company gatherings, and other artist-centered events.
- Participate in a 24/7 on-call rotation for emergencies and transport artists, staff, or materials as needed.
- Execute daily operations for OSF’s car-share program, including bookings, refueling, and training.
- Work closely with Safety, Stage Management, and Housing to ensure artists’ logistical and accessibility needs are met.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
