Community Project Coordinator

UT Health San Antonio•San Antonio, TX

About The Position

Under direct supervision, responsible for coordinating the completion of the project life-cycle, including preparing and maintaining project plans, budgets, and staffing requirements. Responsibilities Ensures projects run smoothly by overseeing a workflow, scheduling assignments, evaluating the course of the project and reporting its status to the management and stakeholders. Creates project plans and timelines to ensure adherence to established guidelines and ensures projects are administered according to protocol. Coordinates and organizes project activities to include training, data management, statistical analysis and budget preparation. Tracks progress, identifies and resolves obstacles. Oversees fiscal reporting to include monitoring expenditures and preparing financial reports. Provides status updates on the progress of the project. Ensures effective preparation and delivery of all project events, meetings and production of all necessary documentation. Serves as the project liaison between the various departments and stakeholders. Participate in project design meetings and propose improvements if necessary Performs all other duties as assigned.

Requirements

General business knowledge to plan, organize, and control resources, procedures, and timing for an administrative or business process.
Solid organizational skills, including coordination, multi-tasking and time management.
Strong verbal, written and interpersonal communication skills.
Extensive knowledge of common Microsoft Office software (Word, Excel, PowerPoint, MS-Project, Outlook, etc.).
Strong focus on quality assurance with attention to detail and ability to apply protocols.
Ability to work independently to collect, research and organize data.
Strong problem-solving skills and ability to meet deadlines.
Team-management and leadership skills.
Bachelor’s degree in a related field is required.
Three (3) years of directly related experience is required.

Responsibilities

Preparing and maintaining project plans, budgets, and staffing requirements.
Overseeing a workflow, scheduling assignments, evaluating the course of the project and reporting its status to the management and stakeholders.
Creating project plans and timelines to ensure adherence to established guidelines and ensures projects are administered according to protocol.
Coordinating and organizing project activities to include training, data management, statistical analysis and budget preparation.
Tracking progress, identifies and resolves obstacles.
Overseeing fiscal reporting to include monitoring expenditures and preparing financial reports.
Providing status updates on the progress of the project.
Ensuring effective preparation and delivery of all project events, meetings and production of all necessary documentation.
Serving as the project liaison between the various departments and stakeholders.
Participating in project design meetings and propose improvements if necessary
Performing all other duties as assigned.