Community of Practice Administrator

University of Central Florida

324d • $48,722 - $59,684

About The Position

The Community of Practice Administrator is a lead administrator for the Community of Practice (COP) longitudinal clinical experience curriculum for first and second-year medical students (240 total), reporting to the Assistant Director for Pre-Clerkship Education and working with the Community of Practice Director and Clinical Sciences Co-Directors. Provides strategic oversight of program evaluation, clinical faculty development, recruitment/retention, and credentialing processes. Champions cross-departmental collaboration while employing advanced problem-solving to optimize educational outcomes.

Requirements

• Bachelor’s or Master’s Degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Nice To Haves

• Experience working with experiential learning.
• Prior experience working with faculty/physicians.
• Demonstrated experience in data tracking and strong attention to detail.
• Strong communication and oral presentation skills.
• Previous experience in higher education preferred.

Responsibilities

• Manages the strategic assignment and ongoing oversight of 240+ first and second-year medical students within a network of approximately 100 clinical preceptors.
• Ensures optimal preceptor-student alignment, facilitates necessary rotation transitions, and maintains continuous communication with college affiliates regarding student placements and performance.
• Functions as primary liaison between UCF College of Medicine's COP program and its network of 67+ community clinical sites throughout central Florida.
• Maintains active communication with clinical partners, conducts strategic site visits, orientations, and ensures continuous LCME compliance across all participating locations.
• Coordinates affiliation agreements with the legal department and maintains ongoing partner engagement.
• Serves as the primary point of contact for all COP-related inquiries and concerns, implementing sophisticated problem-solving approaches for program optimization.
• Maintains consistent availability during UCF business hours to address student questions, assist with scheduling challenges, and ensure effective distribution of program information to first and second-year students.
• Maintains and executes comprehensive student professionalism monitoring systems through integrated preceptor feedback, H&P Coach evaluations, and COP assignment completion tracking.
• Provides advanced technical support for the e-portfolio system through personalized training sessions, both in-person and remote, while monitoring clinical performance metrics and addressing portfolio system challenges.
• Directs comprehensive student-preceptor evaluation processes in partnership with the Office of Assessment.
• Implements strategic recruitment initiatives focused on clinical faculty expansion while collaborating on professional development programs.
• Oversees faculty recognition initiatives including the prestigious Preceptor of Excellence awards program and special recognition certificates.
• Maintains and implements comprehensive HIPAA compliance protocols and Frame of Reference Training for Summative Assessors.
• Partners with Educational Technology team to advance assessment tracking initiatives and e-portfolio system improvements.
• Creates instructional materials, analyzes performance data, and generates detailed Program Director reports while maintaining compliance documentation.
• Collaborates with the Assistant Director Pre-Clerkship Education, Course Director, and Office of Student Affairs credentialing liaison to establish, implement, and monitor comprehensive student credentialing protocols.
• Maintains ongoing interface with major affiliates to ensure timely compliance with all credentialing requirements and provides rapid response to credentialing-related inquiries.
• Delivers strategic curriculum support to M1/M2 coordinators while maintaining backup coordinator capabilities.
• Manages proctoring responsibilities for both in-person and virtual assessment activities, ensuring seamless evaluation processes across all program components.

Benefits

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program.
• Paid time off, including annual and sick time off and paid holidays.
• Retirement savings options.
• Employee discounts, including tickets to many Orlando attractions.
• Education assistance.
• Flexible work environment.

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree