Community Grants Program Assistant Co-Op Fall 2026
About The Position
The Community Grants Group, situated in MassDOT’s Highway Division, operates seven distinct municipal funding programs: Chapter 90 Program Complete Streets Funding Program Local Bottleneck Reduction Program Municipal Pavement Program Municipal Small Bridge Program Shared Streets and Spaces Program Winter Recovery Assistance Program Each of these programs provide communities with funding for various transportation related improvements such as sidewalks, bridges, or traffic lights. Funding is provided differently for the various programs; some programs are formula-based while others involve a competitive application process. Regardless of how funding is awarded, any municipality that receives funding from MassDOT is required to enter into a contract with MassDOT for the disbursement of the funding. The contract outlines how much funding is being provided, what the funding is for, and details the agreed upon terms of the work to be conducted. The Contract and Administrative Assistant Co-Op will assist with the responsibilities related to grant contracting, as well as with various administrative needs of the Community Grants Group.
Nice To Haves
- High proficiency in using Microsoft Office products including Outlook, Excel, Word, and PowerPoint
- Proficiency with Adobe Acrobat
- Familiarity with Microsoft Forms, OneDrive, and SharePoint
- Familiarity with Salesforce
Responsibilities
- Assist with the development of contract paperwork for grant awards
- Obtain signatures from municipalities and MassDOT staff on contract paperwork via email or Adobe E-Sign
- Provide completed contract packages to the MassDOT Consultant Contracts Group for processing
- Track progress of contracts through Notice to Proceed until project completion
- Maintain accurate and organized files of contract paperwork in systems such as Microsoft OneDrive and SharePoint
- Monitor contract expiration to ensure an active project’s contract does not lapse
- Assist with contract close-out, such as ensuring grantees complete any required post-construction reporting or submit any required before and after project photos
- Assist group members with outreach about available funding opportunities via email
- Aid in the creation of marketing materials for the funding programs
- Assist with preparing data and reports related to program success/spending
- Maintain and update master contact lists for all 351 Massachusetts municipalities
- Upload applications from various programs to SharePoint or Excel as needed
- Develop an interactive photo album displaying before and after photos for various grant programs
- Assist Grants Coordinators with ongoing projects as needed
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What This Job Offers
Career Level
Intern
Education Level
No Education Listed
