Community Family Resource Center Administrative Coordinator

HELPLINE YOUTH COUNSELING • Whittier, CA

132d • $34 - $34

About The Position

The Administrative Coordinator will be responsible for providing essential clerical and operational support to ensure the smooth delivery of services at the Community Family Resource Center (CFRC). Under the direct supervision of the CFRC Program Manager, the Administrative Coordinator will provide clerical and administrative support to the Program Manager and CFRC team. The role includes assisting the Program Manager with contract monitoring, data collection, and reporting requirements, supporting the coordination of meetings, training, and communication efforts to ensure program efficiency, and taking initiative in identifying and implementing solutions to everyday administrative and operational challenges. The coordinator will also support Case Managers and the Community Engagement Specialist with administrative tasks, scheduling, and documentation, help organize meetings, training, and community events, maintain accurate records, and support agency-wide collaborations.

Requirements

• Bachelor’s degree in mental health and/or human services related field preferred.
• Experience in administrative coordination.
• Experience in community-based services programs.
• Experience in networking with schools, municipalities, and community agencies in providing youth services programs.
• Experience in leading, facilitating engaging and/or organizing community members, businesses, and community leaders in the implementation/adoption of a community and/or population-based effort.
• Competency to work with the various ethnic/cultural groups in the target area/community.
• Ability to work a flexible schedule, including evenings and weekends.
• Ability to succeed independently within a fast-paced, dynamic, and sometimes unpredictable work environment.
• Must be able/willing to travel as position requires cross collaboration partnerships, trainings, and meetings across LA County.
• Proficient in Microsoft program applications.
• Must be able/willing to travel and work from all HYC offices.
• Shows initiative and strong motivation in completing and starting projects.
• Ability to reasonably adjust, accept, and make changes to directives as they occur.
• U.S. Citizenship or permanent resident status.
• Valid Class C driver’s license. Current auto insurance coverage and good driving record.
• Ability to pass background check and criminal clearance.

Nice To Haves

• Experience working with a community-based organization.
• Experience working with diverse communities.
• Experience with networking and program promotion.
• Experience/Expertise in social media, YouTube, Media Development, and Audio and Visual equipment.

Responsibilities

• Provide clerical and administrative support to the Program Manager and CFRC team.
• Assist the Program Manager with contract monitoring, data collection, and reporting requirements.
• Support the coordination of meetings, training, and communication efforts to ensure program efficiency.
• Take initiative in identifying and implementing solutions to everyday administrative and operational challenges.
• Support Case Managers and the Community Engagement Specialist with administrative tasks, scheduling, and documentation.
• Help organize meetings, training, and community events to ensure effective coordination and communication.
• Maintain accurate records, files, and documentation to support program compliance and reporting.
• Support agency-wide collaborations to promote all programs and services and manage the agency’s master event calendar.
• Support in providing oversight of subcontract agreements to ensure compliance with all contractual requirements, policies, and regulations.
• Support with engaging and involving community members in Service District (SD) 4 to participate in planning, implementation, and decision-making.
• Effective communication verbally, through email, through texts, and phone calls.
• Attend all assigned meetings and other related duties/activities.
• Represent the agency in a professional manner.
• Demonstrate adaptive and multi-tasking ability.
• Attend all necessary trainings and meetings throughout Los Angeles County.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Master's degree
• Number of Employees: 1-10 employees