Communications Specialist and Team Coordinator

ZEISS Group•Boise, ID

7d•$68,000 - $85,000

About The Position

Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like, Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team! ZEISS SMT US, part of the ZEISS segment Semiconductor Manufacturing Technology (SMT), is looking for an ambitious and proactive Communications Specialist and Team Coordinator. In this role, you'll dedicate about 75% of your time to marketing and communications efforts— in close collaboration with the North America and SMT Global Communications Teams —while the other 25% supports internal operations. Key responsibilities include coordinating internal communications, distributing marketing materials, ensuring brand consistency, organizing company events, and preparing content for newsletters, presentations and digital platforms. The position demands a highly organized individual to facilitate cross-departmental collaboration and manage routine administrative tasks. By providing outstanding support, you will help coordinate major projects, ensure timely completion, and prepare accurate, compelling presentation materials aligned with organizational objectives.

Requirements

3+ years supporting Marketing & Communications (Marcom) or similar admin roles
Bachelor’s degree in Business, Marketing, Communications, or related field (or equivalent experience)
Experience helping with marketing materials, newsletters, and digital content
Familiar with brand guidelines, campaigns, event coordination, and vendor management
Strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Comfortable using Microsoft Teams, project management tools, and AI technologies
Ability to create presentations and documents efficiently
Highly organized with strong multitasking abilities
Excellent written and verbal communication skills
Professional, detail-oriented, and able to handle confidential information
Proactive, resourceful, and solution-oriented
Adaptable to changing priorities
Able to work independently and collaboratively
Positive attitude and strong team player
Understanding of business operations and industry trends
Open to travel up to 20% (domestic & international)

Responsibilities

Assist in organizing and executing company events and activities related to Marcom, including logistics, vendor management, and attendee communications.
Assist in the development, editing, and distribution of marketing materials, newsletters, and digital content to support organizational branding and communication strategies in close collaboration with the Global and North American Communications Teams.
Coordinate internal communications for marketing and communications (Marcom) initiatives, ensuring consistent messaging and timely distribution of information in close collaboration with Global and North American Communications Teams.
Collaborate with Marcom teams on campaigns, events, and company-wide initiatives, contributing to content creation and ensuring alignment with brand guidelines.
Serve as a point of contact for Marcom related inquiries, supporting cross-departmental collaboration and strengthening the company’s brand presence internally.
Serve as a liaison between the leadership team and internal stakeholders, facilitating effective communication.
Prepare and edit correspondence, reports, presentations, and other documentation with a high degree of accuracy and professionalism.
Plan, organize, and execute team meetings, events, conferences, workshops, and off-site activities, handling all logistical details, budgets, vendor contracts, and attendee communications to enhance team cohesion and culture.
Coordinate travel arrangements for Head of SMT US.
Support project management by tracking deadlines, milestones, deliverables, compiling materials, assisting with progress reporting, and following up on outstanding tasks to ensure completion of action items.
Process invoices, expense reports, purchase orders, monitor budgets, reconcile expenditures, and assist in preparing financial summaries and reports in compliance with organizational policies.
Handle sensitive information and documents with discretion, while maintaining a positive, proactive, and service-oriented approach in all interactions.