Communications Project Specialist - Policy Development, Ops and Reporting

The Vanguard Group • Washington DC, DC

14h • Hybrid

About The Position

Vanguard’s Global Public Policy (GPP) function is responsible for managing Vanguard’s policymaker relationships and driving our investor-focused policy agenda through advocacy, policy expertise, research and thought leadership, and data and analysis. This position on GPP’s Global Policy Development, Operations, and Reporting team will coordinate with GPP colleagues and business partners on strategy, development, and messaging on policy matters. In this role you will be a key player for Vanguard by: Leading initiatives to develop and execute visually compelling communication strategies that align with Vanguard branding and policy messaging goals across multiple platforms. Preparing materials for Vanguard senior leadership use and ensure all output represents best and final work, ready for executive and stakeholder review. Demonstrating expertise in website management, including regular updates and maintenance to ensure functionality, accuracy, and experience. Coordinating across GPP teams and assist in developing content and collateral for meetings with policymakers and influencers. Leading multiple projects or major workstreams, ensuring structured planning, execution and monitoring of deliverables within defined scope and timelines. Engaging subject matter experts to establish a working team, approach, and communication plan. Building strong relationships with internal stakeholders, effectively communicating key policy updates. Reviewing and validating data and documents for completeness and precision.

Requirements

• Be able to demonstrate your commitment and alignment to Vanguard’s mission of taking a stand for all investors, treating them fairly and giving them the best chance of investment success.
• Have an undergraduate degree or equivalent experience, with 5 years of strong background in project management, stakeholder engagement, and process optimization.
• Must be highly proficient in Microsoft PowerPoint and other presentation tools.
• Possess exceptional written and verbal communication skills with a demonstrated ability to communicate effectively across audiences.
• Show a proven ability to work independently as a self-starter, taking initiative to identify and solve problems.
• Be an exceptional communicator and relationship builder, adept at aligning key stakeholders and leading cross-functional initiatives with executive presence.
• Show a proven ability to implement strategy and drive business outcomes through fast-paced, high-impact workstreams, with a focus on prioritization.

Responsibilities

• Leading initiatives to develop and execute visually compelling communication strategies that align with Vanguard branding and policy messaging goals across multiple platforms.
• Preparing materials for Vanguard senior leadership use and ensure all output represents best and final work, ready for executive and stakeholder review.
• Demonstrating expertise in website management, including regular updates and maintenance to ensure functionality, accuracy, and experience.
• Coordinating across GPP teams and assist in developing content and collateral for meetings with policymakers and influencers.
• Leading multiple projects or major workstreams, ensuring structured planning, execution and monitoring of deliverables within defined scope and timelines.
• Engaging subject matter experts to establish a working team, approach, and communication plan.
• Building strong relationships with internal stakeholders, effectively communicating key policy updates.
• Reviewing and validating data and documents for completeness and precision.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees