Communications Program Manager

The OHSU Foundation • Portland, OR

2d • Hybrid

About The Position

The Communications Program Manager is responsible for managing assigned projects for the Communications team, with a primary focus on delivering end-to-end support for specific, high-priority programs and initiatives. This includes gathering stakeholder requirements, coordinating team resources, and managing timelines and milestones to ensure the successful completion of complex program deliverables and assets. In addition to overseeing assigned programs, the Communications Program Manager partners closely with the Senior Communications Project Manager to support broader project management and operational efforts across the Communications team.

Requirements

• Exceptional project management and organizational skills, with the ability to independently manage and prioritize multiple projects simultaneously
• Strong attention to detail and commitment to delivering high-quality work in a fast-paced, deadline-driven environment
• Process-oriented mindset, with experience improving workflows and operational efficiency
• Strong customer service orientation, with the ability to anticipate and respond to team and stakeholder needs
• Demonstrated interpersonal and communication skills; able to collaborate professionally and diplomatically with colleagues and partners at all levels, including OHSUF staff, University partners, donors, and vendors
• Self-directed and accountable, with the ability to take initiative and follow through on commitments
• Culturally responsive and inclusive, with a demonstrated commitment to advancing OHSUF’s values of diversity, equity, and inclusion
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• 3+ years’ experience with project or program management
• Experience implementing, leveraging and/or maintaining project management processes and systems
• Experience working on marketing, communications, or other creative projects, i.e. collateral for digital channels, collateral for events, proposals, campaigns

Nice To Haves

• Experience using project management software
• Experience using SharePoint

Responsibilities

• Serve as the primary point of contact for assigned programs, including Ignite Magazine, Research Content Series, and key Doernbecher, Annual Giving, and Grateful Patient and Family initiatives, providing end-to-end program support to ensure communications assets are delivered on time and in alignment with program objectives
• Manage communications project requests in collaboration with the Senior Communications Project Manager, including responding to intake requests, gathering requirements from stakeholders, assigning and tracking work across the Communications team, monitoring progress, and ensuring final delivery
• Facilitate program and project governance by scheduling meetings, preparing agendas, documenting decisions, and distributing meeting notes and updates to stakeholders
• Coordinate with external vendors and partners—such as creative freelancers, printers, and agencies—to manage workflows and ensure deliverables meet quality standards, timelines, and program goals
• Support quarterly project reporting and dashboard development to provide visibility into project status, risks, and outcomes
• Collaborate closely with pods and cross-functional teams to develop initiatives, identify risks and dependencies, and surface opportunities across multiple concurrent projects
• Support Communications department operational initiatives, including the project management software implementation and rollout, process documentation and improvement, intake optimization, and organization and maintenance of Communications files and folders on SharePoint

Benefits

• Comprehensive medical and dental insurance.
• Pension program (The Foundation contributes 12% of your annual salary to a pension)
• 22 days of paid vacation, 11 paid holidays, 1 float holiday and 2 days of volunteer time off
• Professional development dollars for each employee
• Hybrid work allowance and much more!
• flexible work environment for those who prefer a hybrid work schedule, and we close early on Fridays during the summer.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 51-100 employees