Biola University-posted 3 months ago
$21 - $24/Yr
Part-time • Entry Level

Coordinates communications for the Center for Christianity, Culture and the Arts. Provides administrative support to the Executive Director of the CCCA, including, but not limited to: front-line office duties, special projects for the Director, acting as communications liaison to internal and external constituents, developing and maintaining digital content, and managing project budgets. The person who fills this position must be someone who personally agrees with Biola’s Articles of Faith and Statement of Biblical Principles and who is supportive of the positions taken by Biola as contained in its Eschatology Teaching Position. As such, this person may not speak against or act in a manner inconsistent with these positions during the course of their employment at Biola.

  • Coordinate, support and provide professional communication with internal and external constituents regarding initiatives.
  • Provide front-line management of incoming phone calls, emails, and other electronic communication for daily operations, special projects and event planning.
  • Manage relations with contracted employees and volunteers performing work on behalf of the Center for Christianity, Culture and the Arts.
  • Plan and coordinate on campus events, digital content, and related projects with Biola staff and faculty.
  • Work closely with Executive Director, contract employees, Biola staff, and volunteer members of the community to ensure that project budgets and timelines are adhered to.
  • Track donations, maintain donor relations, and track giving campaigns.
  • Process all contract requests, honorariums, and volunteer submissions for projects and events.
  • Maintain complete files by accurately indexing, organizing and filing all documentation relating to the projects.
  • Utilize web site content management system to post new content for projects, event information, video and textual content generated by and for the CCCA.
  • Coordinate with university Marketing and Video Production departments on producing and publishing new textual and visual content across multiple digital platforms.
  • Professional and experienced in administrative office management with excellent communication and customer service skills.
  • Experienced with Mac computers and comfortable with changes in software programming.
  • Document Management: Organizing, filing, and managing paperwork (both physical and electronic).
  • Calendar Management: Scheduling and handling appointments, meetings, and events.
  • Google Workspace Proficiency: Familiarity with Google products including Gmail, Google Calendar, Docs, Sheets and Slides, Google Drive and Google Meet.
  • Able to interact with Biola faculty and staff and able to professionally represent Biola in written and verbal communications with external donors, volunteers, visiting artists & scholars.
  • Possess basic traits of honesty, integrity, loyalty, confidentiality, high quality of customer service, and avoidance of conflicts of interest situations.
  • Able to follow directions well and work independently once instructed.
  • Adaptability: Embracing changes and adjusting priorities smoothly.
  • Problem-Solving: Being resourceful and adaptable when faced with challenges.
  • Maintain a lifestyle with sound Christian principles and those established by the institution.
  • Experience with web-based Content Management System(s).
  • Experience with digital video and image editing software.
  • Data Entry: Accurate and efficient input of data in database.
  • Part-time position – 28 hours/week, 11 months per year.
  • Flexible work modality: may be performed remotely, in person at Biola’s campus, or in a hybrid modality.
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