Communications Coordinator/Administrative Assistant

Galesburg-Augusta Community Schools • Galesburg, MI

20h • Onsite

About The Position

Communications Coordinator/Administrative Assistant

Job Posting: Internal/External POSITION: Communications Coordinator/Administrative Assistant LOCATION: Galesburg-Augusta Community Schools Administration Office HOURS: Full Time, Year round position SALARY: Commensurate with experience QUALIFICATIONS: High School Diploma; prefer Associates Degree or equivalent Previous office experience Competent in the use of Microsoft Word, Excel, PowerPoint and Google Applications, social media accounts, and Canva Interested in and comfortable with using a DSLR camera Possession of strong interpersonal skills and sound judgment Ability to communicate effectively with public, employees and peers Strong work ethic and willingness to learn RESPONSIBILITIES: Welcome On-site Visitors/Front Desk Greet public Sort interschool mail/arrange deliveries in summer Monitor main phone line and direct calls Order office supplies Copier maintenance/ordering Process work permits during the summer Community Communication Responsible for keeping district website current and updated often Manage district Facebook and Instagram accounts, posting appropriate and relevant content on a regular basis Attend events throughout the district, taking photos to share on social media Ram Announcer: Work with administrators to receive articles/photos for the school newsletter (Back to School, Fall/Winter and Spring). Compile, proofread and work with publishing company to produce and mail each newsletter District Mailings School Closure Notifications Keep district calendar up-to-date with athletics and other events throughout the district Human Resources Assistant Take and upload photo and tech work order for employee badge and email set up using BRAVO Set up Vector (formerly SET-SEG) training modules for new hires Run ICHAT background requests and maintain the volunteer spreadsheet State Reporting Submit Professional Development/SCECH hours to state; monitor in coordination with buildings Coordinate and submit (bi-annual) Civil Rights Data Collection (CRDC). Perform any other clerical duties as needed APPLICATION: Qualified applicants must submit an online application at www.g-aschools.org . The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation, and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected characteristic, (collectively “Protected Classes”) in its programs and activities, including employment opportunities. The District’s Compliance Officers shall handle inquiries regarding the Board’s nondiscrimination policies and any complaint of discrimination. Complaints or inquiries should be forwarded to: 1076 N. 37 th St. Galesburg, MI 49053 Lindsey Newton, Superintendent 1076 N. 37 th St., Galesburg, MI 49053 [phone] Fax [phone]

Requirements

• High School Diploma; prefer Associates Degree or equivalent
• Previous office experience
• Competent in the use of Microsoft Word, Excel, PowerPoint and Google Applications, social media accounts, and Canva
• Interested in and comfortable with using a DSLR camera
• Possession of strong interpersonal skills and sound judgment
• Ability to communicate effectively with public, employees and peers
• Strong work ethic and willingness to learn

Nice To Haves

• Associates Degree or equivalent

Responsibilities

• Welcome On-site Visitors/Front Desk
• Greet public
• Sort interschool mail/arrange deliveries in summer
• Monitor main phone line and direct calls
• Order office supplies
• Copier maintenance/ordering
• Process work permits during the summer
• Community Communication
• Responsible for keeping district website current and updated often
• Manage district Facebook and Instagram accounts, posting appropriate and relevant content on a regular basis
• Attend events throughout the district, taking photos to share on social media
• Ram Announcer: Work with administrators to receive articles/photos for the school newsletter (Back to School, Fall/Winter and Spring). Compile, proofread and work with publishing company to produce and mail each newsletter
• District Mailings
• School Closure Notifications
• Keep district calendar up-to-date with athletics and other events throughout the district
• Human Resources Assistant
• Take and upload photo and tech work order for employee badge and email set up using BRAVO
• Set up Vector (formerly SET-SEG) training modules for new hires
• Run ICHAT background requests and maintain the volunteer spreadsheet
• State Reporting
• Submit Professional Development/SCECH hours to state; monitor in coordination with buildings
• Coordinate and submit (bi-annual) Civil Rights Data Collection (CRDC).
• Perform any other clerical duties as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED