Communications Assistant II

Doyon Limited•Fairbanks, AK

1d•Onsite

About The Position

Doyon, Limited's mission is to continually enhance our position as a financially strong Native corporation to promote the economic and social well-being of our 20,000+ shareholders. We provide exceptional career opportunities for individuals who value professionalism, collaboration, and a commitment to excellence. We understand the importance of treating our employees well and the impact motivated employees have in helping us succeed in our vision to be the leader in all we do. JOB SUMMARY: Under the supervision of the Sr. VP of External Affairs, the Communications Administrative Assistant will be responsible for daily administrative duties for the Communications, External Affairs and Administration departments, including general office functions; and will assess, plan, and implement projects and events.

Requirements

High School Diploma or GED.
Valid Driver’s license, ready access to a registered vehicle, and must be able to provide proof of state-required insurance on a registered vehicle
Two (2) years of progressively responsible administrative experience
May Substitute secondary education on a year-for-year basis
2 years experience working with basic PC proficiency and familiarity with Microsoft Office products
Demonstrated proficiency in business English, spelling and punctuation, general office practices and procedures
Ability to take direction from multiple people and prioritize tasks

Nice To Haves

Associate’s degree in a related area or office assistant certification preferred.
Familiarity with WordPress and website updates
2 years’ experience in operating office machines, such as photo-copiers and scanners, facsimile machines, voice mail systems and personal computers

Responsibilities

Assist with the drafting of communications and marketing materials, including: Monthly newsletter and e-newsletter
Corporate website sections
Employee portal and portal email
Corporate advertisements and other materials as needed, and
Brochures, cards, special publications, and corporate presentations
Digital graphics
Assist with social media campaigns including messaging and scheduling
Assist with planning and implementing Interior Native Vote (INV) campaign efforts.
Assist with planning the village corporation training.
Assist with planning, organizing, and attending various corporate and community events.
Upload content to the Doyon website, the employee portal, and SharePoint
Calendar management for communications/meeting rooms, call-in information, follow-up meetings, agendas.
Attend meetings, as necessary, and take minutes
Make travel, meeting and conference arrangements
Assist in P-Card reconciliations and expense reports
Assist in coding and tracking invoices and expenses
Preserve confidentiality of proprietary information and use judgment in recognizing the scope of authority
Provide records management and filing
Compose and prepare routine correspondence; independently prepare recurring reports
Create weekly status reports on department activities and priorities
Serve as back up for Receptionist
Greet and interact with visitors and guests
Answer, screen and relay incoming and outgoing calls
Monitor and order office supply inventory
Responsible for sorting and distributing incoming mail and handling outgoing mail
Other duties as assigned