Communications Admin/Facility Scheduler

Catholic Diocese Of Fort Worth•Keller, TX

54d

About The Position

The Communications Admin/Facility Scheduler supports the parish by coordinating facility scheduling, responding to phone calls and emails, organizing communication timelines, and assisting with the production and distribution of parish communications. This role helps ensure all communications are accurate, timely, and consistent with parish branding guidelines while providing essential administrative support to the Communications Department.

Requirements

Excellent attention to detail, organizational skills, and problem-solving ability.
Ability to train and support ministry leads and volunteers in a friendly and patient manner.
Strong interpersonal and communication skills.
Ability to maintain confidentiality and handle sensitive information with discretion.
Flexible schedule that includes some evenings and weekends for parish events and Mass support.

Nice To Haves

Experience working in databases and their management
Data systems implementation
Prior work or volunteer experience in a Catholic parish or diocesan setting.
Basic knowledge of livestreaming tools.
Familiarity with Google Workspace, Microsoft Excel, and reporting tools.

Responsibilities

Coordinate and manage scheduling for all parish facilities to ensure accuracy and resolve conflicts.
Assist with incoming calls and parish emails; respond promptly and direct inquiries appropriately.
Assist with the communications calendar, tracking deadlines for bulletins, newsletters, graphics, and digital content.
Assist in preparing and distributing parish communication materials.
Track communication requests and deadlines using platforms such as Trello and Planning Center, and eSpace.
Support the Communications Department in organizing files, maintaining records, and completing administrative tasks as needed.

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