Commissions Specialist
About The Position
The Office of the Secretary of the Commonwealth of Massachusetts is seeking candidates for a Commissions Specialist position in the Commissions Section of the Public Records Division. The Commissions Section is responsible for a variety of tasks involving the various appointments and commissions issued by the different branches of the Commonwealth’s government. The Commissions Section is tasked with maintaining accurate records through the management of several databases as well as assisting the general public with accessing these records and providing guidance to obtain a specific commission from the office of the Governor, such as Notary Public, Justice of the Peace, or a One Day Marriage Solemnizer. Other tasks include Apostille certification, administering oaths of office, registering in-state members of the clergy to perform marriages in the Commonwealth, and assistance with public records requests when necessary.
Requirements
- Ability to organize information
- Strong attention to detail
- Ability to communicate effectively
- Computer proficiency, especially with Microsoft Office Suite
- Customer service skills, as the position requires daily interaction with the general public
Responsibilities
- Assist with Apostille certification services and administer the oath of office for appointed officials
- Maintain and update various electronic databases in an accurate and efficient manner
- Assist in the day to day operations of the office, including answering phones, responding to general inquiries through email, and assisting walk-in customers
Benefits
- 75% state paid medical insurance premium
- Reasonable Dental and Vision Plans
- Flexible Spending Account and Dependent Care Assistance programs
- Low cost basic and optional life insurance
- Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan
- 12 paid holidays per year and Sick, Vacation, and Personal Time
- Tuition benefits for employee at state colleges and universities
- Short-Term Disability and Extended Illness program participation options
- Incentive-based Wellness Programs
- Professional Development and Continuing Education opportunities
- Qualified Employer for Public Service Student Loan Forgiveness Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
