Commissary Office Coordinator - Irvine Commissary

Northgate Market•Irvine, CA

11d•$24 - $27

About The Position

Northgate Gonzalez Market has grown from one store in Anaheim in 1980 to over 40 locations across Southern California, and we’re looking for passionate, customer-focused team members to join our family. We offer flexible schedules, opportunities for growth, and an associate discount of up to 20% for you and your household—all in a positive and fun work environment where you’ll feel valued and appreciated. If you’re enthusiastic, team-oriented, and ready to build a career with us, we’d love to meet you. JOB SUMMARY: To serve as an administrative support to Doña Tina’s Commissary office. Meet with vendors and coordinate purchasing function with other maintenance, supply chain, and operations functions. Strong computer skills are a must for this role (Excel, Word, Power Point, Outlook).

Requirements

Must have STRONG Microsoft office skills, especially Outlook, Excel, Word, and Power Point.
Basic mathematical and reading skills, achieved through a high school education, required.
Ability to work effectively in a fast-paced environment with minimal supervision.
Must be able to speak, read, write and understand both English and Spanish.
Must have strong analytical skills, as well as the ability to analyze and interpret data.
Requires strong attention to detail.
Must have strong professional verbal and written communication skills.
Professional discretion and confidentiality when handling executive information, pricing data, and sensitive company materials.
Professional discretion and confidentiality are essential.
Must be a problem solver and team player.
Ability to independently prioritize multiple tasks, deadlines, and requests from different departments.
Ability to prioritize events and assignments.
Need to possess an array of general office skills, such as typing, data entry and handling mail.
Must have good organizational and time management skills.
Must be adaptable and professional.
Must have the ability to multi-task, able to demonstrate attention to detail and follow through in all areas of responsibility.
Result Oriented.
Be aware of the company’s mission.
Ability to follow instructions of the supervisors.
Strong work ethic and positive attitude needed.
High school diploma or GED required.
Schedule Flexibility (AM/PM, Weekends, Holidays)

Responsibilities

Support the Doña Tina’s Management team with associated tasks of the department/office.
Greet and welcome all visitors and vendors, in the front desk for appointments, vendor deliveries, job interviews, etc. maintain a professional demeanor.
Assist with set-up and clean-up of conference rooms for Company events.
Support in event organization
Managing office supplies, internal mail, reserving conference spaces, and greet visitors.
Handle special projects that come directly from the executive staff.
Support management with presentation and reports ensuring accuracy, confidentiality, and clarity
Maintain and publish daily facility briefing notes.
Maintain high level of communication with the maintenance team and support the dept with purchases.
Support the Facilities Maintenance department with parts inventories and Verisae CMMS system.
Support Facilities Maintenance department with parts inventories, PM schedules, documentation.
Maintain high levels of communication with leadership to clearly enforce operational standards for quality, customer service, safety, company programs etc.
Analyze financial data and determine areas of upside opportunity as well as plans for remediating performance gaps.
Assist in ensuring item maintenance and pricing are accurate and communicated timely and properly to all partnering teams including Data Integrity and Supply Chain Operations Manager.
Drives follow ups and escalations proactively to ensure tasks are completed on time and according to leadership priorities.
Maximize inventory turns through accurate purchasing and timely management of inventory.
Purchase goods that meet the departments specifications for quality, cost, and other specifications – work with supply chain operations manager to maintain correct quality standards.
Identify and monitor excess inventory and make recommendations for disposition to supply chain operations manager and parties involved.
Ensures that all paperwork is sent to AP/AR in a timely manner.
Drives follow ups and escalations proactively to ensure tasks are completed on time and according to leadership priorities.
Assist Supply Chain Operations Manager in submitting Manual Purchase Orders.
Assist in the resolution of invoice discrepancies and take active steps to eliminate the root causes of those errors internally and externally.
Input data into Oracle software systems for Work Orders & Transfer Order management.
Implement data into Oracle software system and support ops departments with WO & TO management.
Support the on-going sponsorship and be an overall example of the Northgate Markets values and culture through its People First Culture.
Perform other duties as assigned from other departments.