Commissary Office Assistant, Operations

Zippy's • Waipahu, HI

88d

About The Position

Reporting to the Commissary Office Manager, this position works on site at various Commissary offices working with the Commissary Plant managers, assistant managers and supervisors. This position is responsible for preparing daily orders, production sheets, invoices, packing lists, pick tickets and other paperwork needed for order fulfillment and delivery. Clerical responsibilities include helping customers on the phone with orders and questions, maintaining employee records and files, inputting orders into the computer system, confirming orders by phone or fax, and other general duties that contribute to the operation of the commissary office.

Requirements

• Regular Schedule 8am-5pm Monday-Friday
• Available to work as early as 7:30am
• Available to work Monday through Sunday and holidays
• Must be able to lift up to 15 pounds
• Occasional lifting of 20 to 30 pounds
• Standing/walking up to 4 to 5 hours a day
• Reaching/bending frequently
• Good speech and hearing necessary for talking on the telephone and communicating with staff, employees, managers and the general public
• High School diploma or equivalent
• Some experience working in an office environment is suggested

Nice To Haves

• Good communication skills (oral and written)
• Good interpersonal skills
• Good attitude and desire to promote and achieve excellent service
• Computer experience with Word, Excel, Google Docs
• Self-development skills (desire & ability to learn)
• Ability to handle cash
• Strong clerical skills
• 10 key by touch

Responsibilities

• Prepares and prints various production sheets with thoroughness and accuracy for each department.
• Prepares all packing lists, pick tickets, special order forms, and all related paperwork for production needs and deliveries.
• Answers all incoming phone calls, helps customers with orders and questions, completes order process accurately and assures complete customer satisfaction.
• Utilizes Company's inventory system to route orders for delivery, process invoices, and direct any special instructions to the proper department or supervisor for follow up.
• Assists employees with requests such as purchasing movie tickets, placing special orders, assisting with forms sent by the administrative office, and other situations that arise.
• Maintains the petty cash box and sends the proper paperwork to the administrative office on a timely basis.
• Orders supplies for the office as required.
• Posts all incoming notices from the Administrative office for employees. Maintains the bulletin boards in a neat and appealing manner.
• Maintains the necessary files at the unit office.
• Handles all clerical responsibilities within the scope of their duties and upon approval by the Commissary Office Manager.
• Performs various other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Food Services and Drinking Places
• Education Level: High school or GED