Commercial Real Estate Transaction Coordinator
About The Position
We are looking for a Commercial Real Estate (CRE) Transaction Coordinator to support our high-performing team of sales agents on commercial real estate transactions. This role is critical in ensuring that deals move forward efficiently while maintaining compliance, organization, and communication among all parties involved. The ideal candidate for this role is exceptionally organized, detail-oriented, with a solid background or experience in the commercial real estate sales process, finance, title, and other aligned skillsets to support the process. Strong technology aptitude is required. Important Notes: No remote or hybrid work options are available. This is an in-office position. Only candidates selected for an interview will be contacted. The CRE Transaction Coordinator will manage and ensure all details of every transaction are handled efficiently and accurately.
Requirements
- Strong background in managing real estate transactions.
- Experience and understanding of commercial transaction processes.
- Be an exceptional C-level communicator, both written and verbal, and have exceptional analytical, decision-making, and follow-up skills.
- Be a self-organized team player who can cross-manage multiple priorities at one time while maintaining a high level of attention to detail.
- Willing to work and collaborate with other team members across other departments.
- Have a learning mindset.
- Have a passion for real estate and enjoy working in a fast-moving environment.
- BS or BA is desired.
- 5+ years of equivalent work experience supporting executive-level management (or have prior business ownership experience).
- Working knowledge of the following is highly preferred: Microsoft Office 365, Microsoft Excel, Microsoft Outlook, Adobe Acrobat, Google Workspace, Gmail, Zipforms, DocuSign, CoStar, LoopNet, MLS+, and other commercial marketing platforms, Salesforce or similar CRM software systems, STDB/ESRI, AirTable, and Zoom/Google Meets.
Nice To Haves
- A Texas Real Estate license is preferred.
Responsibilities
- Sales cycle administration and transaction management from contract execution to closing and post-close follow-up.
- Review and summarize due diligence and critical dates from transactional real estate documents, including LOI's, contracts, leases, amendments, and other related real estate agreements.
- Manage timeline calendars and proactively follow up to ensure due diligence and critical date timelines are met.
- Coordinate and manage both pre- and post-closing requirements, including drafting contract documents, CDAs, addenda, listings, and other documents as needed, and closing out the project in the system.
- Responsible for document file management and maintaining various property databases.
- Perform a variety of general administrative duties.
- Database/lead management/assistance in CRM.
- Facilitate commission invoicing and closing dates with the accounting department.
- Ensure and manage the quality and timeliness of transaction information entered into CRM and other databases.
- Research as needed.
- Listing and marketing management.
- Managing various pipeline reports through managed platforms.
- Reporting to management daily on any requested reports.
- Enforcing compliance as it relates to the transaction process.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
1-10 employees
