Commercial Operations Senior Documentation Coordinator

Citizens Bank • Johnston, RI

10d

About The Position

Citizens Asset Finance (CAF) is headquartered in Johnston, RI and provides
secured finance transactions for commercial clients. Products include loans,
capital leases, synthetic leases, leveraged leases, direct finance leases and
operating leases. CAF operates on a national business platform providing
coverage to the equipment financing industry throughout North America.

The Senior Documentation Coordinator role for CAF is responsible for determining
and preparing the appropriate financing documents; ensuring documents have been
properly authorized and executed; confirming that all conditions precedent to
closing have been met; and completing due diligence to perfect CAF’s security
interest in the collateral. This role also ensures that all terms and conditions
prescribed by the credit approval have been satisfied.

Because the Senior Documentation Coordinator brings experience and a thorough
understanding of financing documentation to the role, this individual is
expected to handle basic document negotiations.

The Senior Documentation Coordinator will maintain his/her own extensive
portfolio of CAF customers and will be responsible for closing transactions with
those customers. The role also supports transactions for customers of other CAF
Documentation Team members when they are unavailable. In connection with these
responsibilities, the Senior Documentation Coordinator will have the following
additional duties:

Requirements

• Minimum of 5+ years of experience with a strong background in finance and/or documentation
• High level of attention to detail and strong understanding of lien perfection requirements
• Understanding of lease and loan documentation requirements
• Ability to draft document provisions for Legal review and handle basic document negotiations
• Strong verbal and written communication skills, organizational skills, and interpersonal skills
• This position is available in Johnston, RI; Chicago, IL; Columbus, OH; Charlotte, NC
• Bachelor’s degree required; paralegal background preferred

Nice To Haves

• Operations experience is a plus, particularly with systems of record such as Rapport and InfoLease

Responsibilities

• Independently prepare and validate all legal documentation on loan and lease transactions to ensure documents accurately reflect the approved structure and comply with company policies and procedures.
• Provide initial drafts of document revisions (ranging from basic to complex) based on negotiations or specific requirements outlined in the credit approval.
• Demonstrate knowledge of various types of equipment being financed to ensure appropriate documents are utilized and lien perfection in collateral occurs properly.
• Analyze and understand transactions, including pricing, deal structure, collateral evaluation, credit, and tax components (including sales/use taxes and property taxes).
• Manage the closing process with all parties, including customers, vendors, and internal and external counsel; authorize closings and instruct operations to disburse funds.
• Independently book transactions using the CAF front-end system (Rapport) and ensure all transactions are booked accurately and in a timely manner.
• Must have experience with specialty collateral including aircraft, rail and marine.
• Conduct due diligence and review UCC searches, using UCC expertise to identify and address potential lien perfection risks.
• Identify post-closing issues and ensure all post-closing items are properly documented and collected in a timely manner.
• Ensure accuracy and completeness of customer legal and documentation files.
• Participate in customer meetings and, when strategically appropriate, accompany Sales on customer visits.
• Work closely with the Documentation Manager on process improvements to increase efficiency and streamline documentation workflows.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level