Commercial Loan Documentation Specialist

Fox Valley Savings Bank • Fond du Lac, WI

just now

About The Position

Job Summary: This position supports the commercial loan department with preparing loan documents and coordination of the loan closing process ensuring attainment of all required loan documentation. Additionally, they will be reviewing, tracking and following up on missing or incorrect loan documentation submitted by Title Insurance Companies, Attorneys, and Participation Lenders identified during the post-closing review process and in accordance with department objectives and policies, along with Federal and State Laws. The following functions are intended to describe the general nature and level of work performed; they are not intended to be an exhaustive or exclusive list of the required responsibilities, duties and skills; Management retains the discretion to add to or change the duties and requirements of this position at any time, with or without notice, as business needs dictate. This individual will ensure that confidentiality is maintained at all times.
Essential Functions:
Reviews the loan requests and renewals, requesting any additional documentation that may be needed; performs due diligence for assigned loans, validating entity status for applicable parties to loans; orders appraisal, flood, title insurance; UCC search and any and all related functions needed to effectively complete and close a loan/renewal.
Prepares the engagement letters for attorneys and title companies.
Reviews title commitments for accuracy and any issues that may need to be resolved.
Coordinates loan closings with Lenders and others within the department.
Notifies Lender of loan status and any issues that may arise.
Works closely with all parties to ensure accurate and efficient loan documentation and preparation for closings.
Obtains and accurately prepares the necessary loan documents needed to secure all types of commercial loans.
Works closely with Loan Participation Partners on all new/modified/renewed loans; gathers documentation required prior to funding; verifies regulatory compliance, loans are correctly documented and approved; tracks and verifies any and all “subject to” items; prepares new participation set-up documentation.
Works closely with staff to maintain the “tickler management” process within both core and LP platform systems; verifies insurance, financial statements, etc.
Works with staff to maintain and build new/renewal note audit system.
Works with staff to build and maintain commercial files.
Performs other tasks in support of loan operations as requested.
Is responsible for successful completion of all required compliance training. Participates in training meetings to keep abreast of changes in regulations that affect loan originating and reporting.
Conducts oneself in accord with the Bank’s Core Values.
The job duties listed are in no way all encompassing. Other duties, responsibilities and qualifications may be required and/or assigned as necessary. This position requires regulatory compliance.

Requirements

• High school diploma or equivalency.
• A minimum of two to five (2-5) years banking experience in a consumer, residential or commercial loan area or a related field; or equivalent combination of education and training.
• Banking experience in a loan operations department preferred.
• Knowledge of Microsoft Windows operating system & Microsoft Word and Outlook; knowledge of banking software systems preferred.
• Ability to perform simple mathematic calculations.
• Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner, both orally and in writing.
• Ability to understand how each task performed is part of a process; ability to think through processes and problem solve when necessary.
• Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration and adaptability are important.
• Ability to sit for extended periods of time
• Ability to view computer screen and paperwork

Nice To Haves

• Banking experience in a loan operations department preferred.
• Knowledge of Microsoft Windows operating system & Microsoft Word and Outlook; knowledge of banking software systems preferred.

Responsibilities

• Reviews the loan requests and renewals, requesting any additional documentation that may be needed
• Performs due diligence for assigned loans, validating entity status for applicable parties to loans
• Orders appraisal, flood, title insurance; UCC search and any and all related functions needed to effectively complete and close a loan/renewal.
• Prepares the engagement letters for attorneys and title companies.
• Reviews title commitments for accuracy and any issues that may need to be resolved.
• Coordinates loan closings with Lenders and others within the department.
• Notifies Lender of loan status and any issues that may arise.
• Works closely with all parties to ensure accurate and efficient loan documentation and preparation for closings.
• Obtains and accurately prepares the necessary loan documents needed to secure all types of commercial loans.
• Works closely with Loan Participation Partners on all new/modified/renewed loans; gathers documentation required prior to funding; verifies regulatory compliance, loans are correctly documented and approved; tracks and verifies any and all “subject to” items; prepares new participation set-up documentation.
• Works closely with staff to maintain the “tickler management” process within both core and LP platform systems; verifies insurance, financial statements, etc.
• Works with staff to maintain and build new/renewal note audit system.
• Works with staff to build and maintain commercial files.
• Performs other tasks in support of loan operations as requested.
• Is responsible for successful completion of all required compliance training.
• Participates in training meetings to keep abreast of changes in regulations that affect loan originating and reporting.
• Conducts oneself in accord with the Bank’s Core Values.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED