Commercial Loan Administrator

The Atlantic Federal Credit Union • Springfield, NJ

4h

About The Position

The Loan Administrator performs a detailed review of executed loan documents to assure accuracy and compliance with established documentation standards, procedures, and policies. They ensure that all loans are booked accurately on the core system and the appropriate tracking ticklers are established. The Loan Administrator follows all established policies and procedures of the Credit Union. Must perform daily duties with an awareness of time management, efficiency and preservations of company assets and resources.

Requirements

• At least 2+ years of commercial banking experience preferred
• Must have High School diploma or equivalent, Associate or Bachelor’s Degree preferred
• Experience with commercial loan documentation, loan operations, or commercial credit administration strongly preferred.
• Familiarity with commercial collateral, including real estate, equipment, and UCC filings.
• Knowledge of business and personal financial statements, tax returns, and credit reports

Responsibilities

• Coordinate with loan officers, borrowers, attorneys, title companies, and third-party vendors to ensure all required documents are obtained prior to closing.
• Review commercial loan documentation (notes, guarantees, security agreements, mortgages, UCC filings, assignments, etc.) for accuracy, completeness, and regulatory compliance.
• Prepare and process UCC filings, continuation statements, mortgage recordings, and lien releases in accordance with state and federal requirements.
• Ensure loan conditions precedent and subsequent are met and properly documented.
• Review Loan packages received for processing by reading through the Loan Presentation Summary and other information provided.
• Ensure all loan files meet internal credit policy, regulatory, and audit standards (OCC/FDIC/state banking rules).
• Serve as a liaison among lenders, credit, operations, and legal to facilitate smooth loan closings.
• Provide timely responses to customer inquiries related to loan payoff requests, escrow questions, documents, or recordkeeping.
• Assist with periodic reporting (pipeline reports, exception reports, collateral reports, and tickler reports).
• Maintain compliance with BSA/AML requirements related to commercial loan activities, including beneficial ownership documentation.
• Assist with ongoing portfolio maintenance, including covenant monitoring and exception clearing.
• Compiling data, gathering information from various resources, and preparing closing documents
• Responsible for obtaining and reviewing all entity documentation, determining required signatories per the defined entity documents, and ensuring documents are prepared and appropriately executed to be a legally binding document. Liaising between borrowers and underwriting departments.
• Correspond with title companies to order title reports, coordinate closing and ensure perfection of collateral
• Financial Statement management
• Respond to Quality Control and internal audit reviews, ensuring loan files are in compliance with established guidelines and policies.

Benefits

• All full-time employees receive a highly competitive and comprehensive total compensation package including competitive pay, target incentive, medical / dental / prescription coverage, 401(k) plan (with up to 6% match), and generous paid time off.
• As an The Atlantic employee you are eligible for discounts on our products and services and earn paid time off for volunteering.
• In addition to these benefits, The Atlantic provides educational and developmental opportunities as well as access to our formal Tuition Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED