Commercial Escrow Assistant
About The Position
We’re looking for a detail-oriented and proactive Commercial Escrow Assistant to support our escrow team on both commercial and residential transactions. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and wants to grow their career in escrow and title. In this role, you’ll be a key player behind the scenes—helping ensure transactions move smoothly from opening to closing while delivering an exceptional client experience. This position is fully in office, Monday-Friday, in Roseville, CA.
Requirements
- Experience supporting commercial escrow transactions (terminology, processes, and client expectations)
- Strong attention to detail with the ability to manage multiple deadlines in a fast-paced environment
- Solid understanding of escrow processes, closing documents, and basic title concepts
- Working knowledge of accounting basics (debits/credits)
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Excellent communication skills—written and verbal
- A proactive mindset with the ability to take initiative and exercise sound judgment
- A commitment to confidentiality, accuracy, and top-tier customer service
Nice To Haves
- Notary commission
- Experience with title insurance policies and endorsements
Responsibilities
- Support escrow teams with commercial and residential transactions, including opening orders, clearing liens, ordering demands, and distributing title commitments
- Review title commitments/preliminary reports and resolve discrepancies, liens, and encumbrances
- Communicate with clients, lenders, agents, and internal teams to ensure accurate and timely information flow
- Assist in preparing closing statements, disclosures, and transaction documents in compliance with regulations
- Coordinate signings (in-office and mobile notary) and assemble closing packages
- Prepare funding packages and assist with disbursement of funds
- Upload and maintain accurate documentation in electronic filing systems
- Collaborate with internal departments including Title and Central Processing Units
- Begin developing the skills to independently manage transaction components and problem-solve proactively
Benefits
- Comprehensive medical, prescriptions, dental and vision plans
- 401(k) plan with a discretionary company match
- Shareholder Purchase and Reinvestment Plan
- Basic life and accidental death and dismemberment insurance premium paid by the company
- Voluntary supplemental life insurance for employees, spouses and dependent children
- Fertility and Family Building Benefits
- Paid Disability benefits
- Paid time off programs
- 11 Company paid holidays per year
- Flexible spending account
- Health savings account (available to High Deductible Health Plan participants only)
- Employee Assistance Program
- Educational Assistance Program
- Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
- Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
- Transportation benefit plan for mass transit, parking and vanpool, in several markets
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
