Commercial Coordinator

Milestone Pharmaceuticals•Charlotte, NC

8d•Hybrid

About The Position

This position is responsible for providing project coordination and support to the Vice President of Sales & CCO, as well as other commercial leadership within the commercial department. This role is based in the Charlotte headquarters office onsite Monday to Thursday remote on Fridays. You may be required to have flexibility to the in-office hours based on business needs. Potential Travel up to 30%.

Requirements

An attitude of can do, coupled with high integrity and a strong work ethic that produces quality end results.
An ability to work in a fast-paced, lean environment with the ability to pivot with agility based on demanding business needs.
Possess the ability to prioritize projects.
Proficient in Microsoft Office (Teams, Word, Outlook, PowerPoint and Excel)
Knowledge of video conferencing tools
Ability to work in a small, entrepreneurial environment with limited supervision.
Excellent written and verbal communication and people skills
Technological acumen—Microsoft Suite knowledge and ability to learn new technology.
Possess strong attention to detail, accuracy, responsibility, and ability to multi-task.
COVID-19 VACCINATION POLICY: All Milestone employees, regardless of work location, must be fully vaccinated for COVID-19. This requirement includes a booster dose once eligible. Requests for exemption for medical or sincerely held religious beliefs will be considered.

Nice To Haves

Experience as a Business Coordinator a plus.

Responsibilities

Planning and managing annual National and Area level Plan of Action (POA) Sales Meetings for all company attendees and speakers involved.
Attending and serving as on-site manager for all Sales Meetings, 3 per year, plus associated Train-the-Trainer meetings.
Coordinating, attending, and planning for National Congresses, other marketing programs (Speaker Training) and agency support required for other conferences and association attendance.
Managing budgets for all sales activities, including but not limited to National and Area Plan of Action meetings, local and regional association meetings, and exhibits.
Working closely with marketing for allocation and distribution of marketing materials to the sales team.
Managing Monthly sales newsletter and other communication to the sales team.
Handling event planning logistics, catering, agendas, and travel arrangements for other meetings both in office and out of office.
Discretely managing confidential business and employees’ issues, working closely with Human Resources.
Skilled in business management support including budget templates, invoicing, and PR/PO generation.
Responding to email and other correspondence to facilitate communication and enhance business processes.
Interacting with supporting internal departments, as well as external vendors to direct activities and communicate effectively for seamless integration and partnership.
Supporting and actings as a communication partner for all contract sales partnerships relative to commercial operations.
Interacting and actings as a liaison to partners and other departments across the organization.
Providing administrative support to the VP of Sales & CCO and other leaders within the commercial department.
Managing calendar and event coordination for the entire commercial department, including the contract sales organization partnership