Commercial Coordinator

GEA•Janesville, WI

About The Position

Founded in Germany in 1881, GEA Group is a global leader in engineering solutions serving the food & beverage, dairy, pharmaceutical, and related industries. With more than 18,000 employees worldwide and a strong U.S. presence since 1929, GEA blends a proud heritage with forward-thinking innovation. At GEA, we’re not just building equipment — we’re building lasting careers. Our strong culture, growth opportunities, and employee support are reflected in an average tenure of 5–11+ years. Why Join GEA? Start strong – Medical, dental, and vision coverage begins on your first day Recharge and refresh – 12 paid holidays (including a floating holiday) plus 136 hours of PTO Invest in your future – 7% 401(k) employer match Keep learning – Tuition reimbursement to grow your education and skills Live well – Wellness Incentive Program Get support when you need it – Confidential Employee Assistance Program Save smart – Flexible Health Savings and Spending Accounts We attribute our year-over-year growth to our thriving base of highly motivated, results driven employees. If you have a positive attitude, strong work ethic, great customer service and the willingness to learn, then we want to talk to you!

Requirements

Bachelor’s or Associate’s degree (preferably in Business, Supply Chain, or a technical field).
Proficiency in SAP, Microsoft Office (especially Access and Excel), and MRP systems is highly desirable.
Also preferred is a strong attention to detail, organization and time-management skills, and ability to read and understand commercial terms in contracts and purchase orders.

Nice To Haves

Experience with global production and sales is a plus.

Responsibilities

Create and manage the entire sales order process – from receiving customer purchase orders to project closure.
Ensures accurate data entry in SAP-PEM.
Maintains accurate customer and account data through the lifecycle of new machine projects and generate reports from the relevant databases as requested.
Prepare and issue customer invoices based on project milestones and contractual terms.
Monitor and maintain the project invoice backlog, in collaboration with project managers and other commercial coordinators.
Support month-end and quarter-end financial closing activities related to revenue and billing.
Work closely with suppliers, external factories, and internal teams to ensure timely product delivery, accuracy in order confirmations, and efficient communication with customers.
Assist Project and Finance Management with commercial insights and up-to-date financial data.
Utilize SAP and Excel skills to maintain precise shipment schedules and sales records, ensuring we exceed customer expectations.
Assist with supporting and/or leading continuous improvement goals within the department and company.