Commercial Construction Office Manager - Albuquerque, NM

Nations Roof • Albuquerque, NM

412d

About The Position

The Commercial Construction Office Manager at Nations Roof is responsible for overseeing all administrative functions within the construction office. This role involves creating a positive work environment, supporting HR functions, managing customer accounts, and ensuring compliance with safety regulations. The Office Manager will also handle payroll, invoicing, and project documentation while serving as the primary point of contact for customers throughout the construction process.

Requirements

• Minimum of 5 years of experience in office administration and/or project coordination.
• Experience with commercial construction office support.
• Proficient in Microsoft Office Programs (Excel, Word, Outlook, PowerPoint).
• Accounting experience with platforms like Viewpoint, SAGE, Timberline, or SAP preferred.
• Ability to give clear instructions and explain problems effectively.
• Team-oriented with good leadership and organizational skills.

Responsibilities

• Create and maintain a pleasant work environment.
• Support HR functions and update office policies as necessary.
• Manage employee personnel files and assist in the hiring process.
• Facilitate onboarding and orientation for new hires.
• Schedule and organize large safety training sessions for compliance with OSHA regulations.
• Own and manage customer accounts from initiation to completion of construction projects.
• Serve as the primary point of contact for customers, addressing inquiries and ensuring requirements are met.
• Maintain communication with project contacts regarding scheduling and documentation requirements.
• Obtain building permits and contractor licenses, ensuring compliance with municipal guidelines.
• Process payroll and Certificates of Insurance (COIs) as required.
• Enter invoices, progress billings, and track payments and collections.
• Update information in multiple CRM systems and portals.
• Track project progress, billing, and other critical details.
• Process lien waivers and necessary documentation.
• Prepare and finalize close-out documents, ensuring records are up to date.
• Prepare reports on project status, billing, and key metrics as required.
• Reconcile accounts as necessary.
• Perform additional office management duties as directed by the President.

Benefits

• Salaried position (DOE)
• Medical, Vision, and Dental Benefits
• Accident and Disability Insurance
• Life Insurance
• Holiday and Vacation
• 401(K) with employer match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Specialty Trade Contractors
• Education Level: No Education Listed