College Aide, Bureau of Operations

City of New York • Long Island City, NY

3d

About The Position

College Aide Position (Freshman-Sophomore) - Part Time - Up to 20 hours per /week The Division of Administration Bureau of Operation/Health Police Unit oversees, directs, and promotes DOHMH employees, clients, visitors, and properties throughout NYC areas on a 24/7 basis. In meeting the growing needs and demands of the agency, this Unit requires adequate resources and manpower to perform these services in an effective and efficient manner. Position Summary: Under supervision, the College Aide will be responsible for providing a variety office and administrative assignments to meet the programs goals and objectives.

Requirements

• Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
• For Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
• For Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study.
• Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.
• Maximum tenure for all Assignment Levels in the title of College Aide is 6 years.
• No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Nice To Haves

• Excellent customer service skills
• Basic knowledge of Microsoft Word, excel, PowerPoint and able to conduct presentations.
• Great organization skills
• Ability to communicate well.
• Ability to write and proofread documents.
• Ability to work in a team.
• Able to multitask.

Responsibilities

• The intern may file and organize official documents, as needed.
• Assist Command staff with general administrative work.
• Assist the handling of the HP overtime canvass when needed.
• Update and add new directives to the HP New Hire manual as needed.
• File/organize personnel files, create overtime canvass, and track special details.
• Maintain monthly calendars, input/organize lost/found items, receive mail/packages and storage room upkeep.

Benefits

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as: o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund. o a public sector defined benefit pension plan with steady monthly payments in retirement. o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: No Education Listed
• Number of Employees: 101-250 employees