College Aide

City of New York•New York City, NY

11d•Onsite

About The Position

College Aides are permitted to work up to 17 hours per week during the school year, and full time (35 hours) during the summer. Please note you must be a student enrolled in an accredited college or graduate school to be eligible for the position. The NYC Department of Design and Construction's Human Resources and Staff Development Division seeks a College Aide for the Personnel Unit. The candidate will provide support to the unit by performing tasks such as handling the onboarding and offboarding of employees, sending pending candidate check-in notifications, and reviewing Comprehensive Personnel Documents (CPDs) for accuracy. Additional responsibilities include creating and filing documents in employee personnel folders; assisting with external and internal career fairs; and assisting with administrative tasks, such as filing, copying, scanning, distribution, archiving, and data entry. The candidate will also assist with incoming and outgoing inter-agency file transfer and DP-2001 requests; drafting various correspondence; filling in for the HRSD receptionist when needed; providing backup assistance for various tasks; and supporting other special projects as needed. Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application. All applicants, including City Employees: Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Requirements

Matriculation at an accredited college or graduate school.
Employment is conditioned upon continuance as a student in a college or graduate school.
Authorization to work in the United States is required for this position.

Responsibilities

Handling the onboarding and offboarding of employees
Sending pending candidate check-in notifications
Reviewing Comprehensive Personnel Documents (CPDs) for accuracy
Creating and filing documents in employee personnel folders
Assisting with external and internal career fairs
Assisting with administrative tasks, such as filing, copying, scanning, distribution, archiving, and data entry
Assisting with incoming and outgoing inter-agency file transfer and DP-2001 requests
Drafting various correspondence
Filling in for the HRSD receptionist when needed
Providing backup assistance for various tasks
Supporting other special projects as needed