Collections Systems Administrator

Lucas Museum of Narrative Art•Los Angeles, CA

9d•$67,000 - $80,000

About The Position

The Lucas Museum of Narrative Art seeks a Collections Systems Administrator to manage all aspects of maintaining the museum’s collections management database (The Museum System (TMS) and digital asset management system (NetX), while providing back-end and front-end user support for staff across the museum. This position sits within the Registration Department and serves as lead liaison with multiple stakeholders across the institution, interfacing with art and image data, establishing workflows to improve both access to and the quality of data and assets, e.g. completeness, accuracy, inclusivity, etc. and underscore TMS and NetX as the central repositories for the most current institutional information and assets. Collaborating with the entire Registration team, the Collections Systems Administrator is the point person on collection systems functionality, standards, and protocols, and will coordinate logistics of larger TMS and DAMs-related projects such as database upgrades, collection inventories, and interdepartmental system workflows. This role will collaboratively develop and monitor systems and metadata standards for a range of media to ensure they are aligned with national cultural object documentation standards. This position reports to the Head of Registration and supervises contractual assistants and related vendors.

Requirements

Advanced degree and demonstrated experience in library information or data sciences, museum registration, archives management or related field are required
Knowledge of data and asset structures and standards for museum collection management and culturally inclusive practices
Minimum 5-8 years of administrative experience with a museum collections management database, preferably TMS. Experience with SQL, SQL Server Reports, Crystal Reports; advanced knowledge preferred
Minimum 3 years of administrative experience with a museum data asset management system, preferably NetX. Experience with DAM taxonomy and metadata in a cultural heritage setting.
Knowledge of published vocabularies, standards, and linked data tools such as the AAT, TGN, ULAN, LCNAF, and Wikidata
Experience providing user support and training in a team environment

Nice To Haves

Experience with project and vendor management is preferred

Responsibilities

Administer and troubleshoot day-to-day TMS and DAMs operations; maintain user accounts, security groups, auditing, data syncs, data hierarchies and standards
Create/update training materials including help site content, and implements best practices and standardization
Provides advanced system training and guidance for TMS and NetX users as well as general user support
Create and modify Crystal Reports, SSRS Reports, SQL queries and custom data views
Oversee the intake of collection and non-collection assets into the museum’s digital asset management system through both manual upload and automated workflows
Apply accurate and relevant metadata to assets and organize files within the digital asset management system to support search and retrieval accessibility
Manage planning and execution of data clean-up, batch updates, record import/updates, and other data and asset migration projects ensuring adherence to data entry standards and cataloging guidelines
In collaboration with the Head of Registration and IT, plan and execute system upgrades, plugins, implementation projects, and maintenance
In coordination with the museum’s Information Technology (IT) and Digital departments, oversee the integration and transfer of data between TMS, NetX, CMS, and museum collections online or other digital platforms
Assist asset contributors, including museum staff and external contractors, in entering additional metadata and organizing assets to support discovery, sharing, and department workflows
Partner in the planning of collection information-related projects throughout the Museum, including creating workflows, suggesting database functions, designing custom views/fields, and writing reports
Serve as the primary liaison between the Registration department and collection systems vendors and freelance contractors for information and asset-related projects as needed
Perform other duties or special projects as assigned by Head of Registration and Director, Museum Services