Co-management Coordinator - Medical Staff Services - PRN - Primarily Remote

Woman's Hospital•Baton Rouge, LA

5d•$21 - $33•Remote

About The Position

The Co-Management Coordinator is responsible for organizing, planning and supporting activities of the co-management groups (HSI and PSI) and works directly with physicians, their office personnel and co-management committees. Interacts with all levels of leadership including the Boards and the Executive Committees in compliance with the medical staff bylaws, rules, regulations, and policies, Woman's Hospital Foundation bylaws, and JCAHO standards and guidelines. Performs various duties assigned by Medical Director, Committee Chairs, general membership and hospital administration.

Requirements

High school diploma or equivalent required, some college preferred
Three years of previous experience at the executive assistant level
Five years of healthcare experience
Thorough knowledge of bookkeeping/accounting duties to maintain financial data, accounting records, accounts payable, receivable, financial entries and reconciliations
Thorough knowledge of medical terminology procedures for recording and transcribing minutes
Knowledge composing reports and correspondence
Strong computer skills with knowledge of various programs and databases

Responsibilities

Plans, organizes and supports company board meetings, executive committees, sub-committees, ad-hoc committees, special projects, general membership meetings as assigned.
Plans agendas with appropriate parties prior to meeting the meetings.
Preparing and organizing and distributing agendas and any supportive materials prior to meetings.
Books meeting rooms, sends notices in advance of meetings, coordinates arrangements for refreshments, media, support personnel, etc. as needed.
Composes minutes, letters and reports within five days after each meeting.
Submits minutes for committee approval.
Follows up on actions and recommendations generated at meetings by writing/composing communications and securing responses by assigned deadlines.
Maintains accuracy of performance improvement initiative spreadsheet.
Requests metric data monthly, with weekly follow-up.
Updates metrics spreadsheets with data as received.
Developing and distributing PowerPoint presentations for each quarterly staff meeting.
Confirms accuracy of metrics data each quarter and submits for confirmation and payment processing
Submits for approval and group compensation on a regular basis to Boards, Executive Committees and hospital administration.
Manages banking account, reconciling and reporting monthly.
Maintains accuracy of both QuickBooks and QuickBooks Online based on credits and debits to company banking account.
Process invoices and payments on a regular schedule and as needed for each group.
Runs financial reports as requested.
Reconciles banking accounts and reports monthly to the boards of directors
Organizing and submitting accounting data to companies’ accountant each year to ensure timely tax documentation and filing.
Distributing tax documentation to each company’s membership in a timely manner.
Insuring timely renewal of companies’ directors and officers’ insurance coverage and general liability insurance coverage each year.
Drafts monthly Medical Director reports, including accomplishments and work plans.
Submits to Medical Directors and Hospital Administration for review and approval each month.
Sending invitations to join each company to newly eligible physicians.
Processing applications for co-management membership and maintaining up-to-date contact information and membership lists for each company.
Revises Medical Staff Services monthly calendar for HSI and PSI to include call schedule, hospital committees on which members participate and recurrent meetings.
Distributes to appropriate parties.
Maintains the co-management groups websites.
Notifies appropriate hospital contacts to update data each month.
Posts notices, meeting minutes and other appropriate data as needed.
Creates, maintains and updates policies as required.
Checks any correspondence regularly and responds within two business days.
Checks mailbox at least weekly; opens and distributes mail as appropriate.
Provides administrative support to Medical Directors and committee chairs as indicated, including writing letters, memos and articles for physician communication.
Maintains files for correspondence; documents and retains in accordance with retention policies.
Assists with special projects as requested.
Performs other tasks as requested by the co-management group and hospital leadership.