CMMS Coordinator

State of North Carolina

About The Position

The North Carolina Department of Adult Corrections (NCDAC) is the largest state agency and is responsible for the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons, Correction Enterprises, Division of Community Corrections, and Reentry Programs and Services. We have a mission that matters! The NCDAC / Support Services / Division of Engineering, Construction, and Maintenance (DECM) is recruiting for an energized and collaborative CMMS Coordinator (Administrative Specialist II) to be a part of the DECM-Maintenance Operations Team. This position has a duty station of the DECM-Maintenance Operations complex in Raleigh, NC and will be tasked with implementing and managing the initial rollout and continuous operation of the new Computerized Maintenance Management Software (CMMS) to all DECM-Maintenance Regional Yard and DOI Institutional Maintenance personnel. The Division of Engineering, Construction, and Maintenance (DECM) serves as the NCDAC Capital Project Coordinator (CPC) and is tasked with coordinating all capital improvement, new construction, renovation, and repair projects with the State Construction Office (SCO). DECM also acts as the DAC representative on matters involving the State Property Office and State Building Commission. Our unified purpose is to provide architectural and engineering support, sustainability, efficiency, and resiliency planning, as well as construction and maintenance services. This ensures that all statewide Institutions and Facilities comply with building codes, regulations, and legislative mandates while promoting the agency’s rehabilitation and reentry goals through offender job training in the construction and maintenance trades. We support the Institutions and Facilities directly and indirectly by installing and maintaining kitchen, plumbing, mechanical, electrical, and electronics equipment. The DECM-Engineering team consists of experts in architectural and engineering design, property services, project management, and sustainability, efficiency, and resiliency (SE&R). These services support new construction, renovation, and like-in-kind and upgrade maintenance repairs to the agency’s physical plant while ensuring compliance with the NCDOA State Construction Office. Through valuable rehabilitation and training for offenders, we aim to improve recidivism rates. DECM-Construction undertakes construction, renovation, and major maintenance projects that involve longer periods of resource allocation with a focus on enhancing the department's infrastructure assets. DECM-Maintenance, which encompasses the Mountain Regional Yard, Piedmont Regional Yard, Coastal Regional Yard, and three Satellite Yards, provides essential plumbing, HVAC/R, and electrical preventative, prescriptive, and routine maintenance services to all Institutions and Facilities. Additionally, our maintenance efforts include specific areas such as telecommunications, electronic intrusion systems (EIS), fencing, cameras, fire alarms, and energy management systems, all focused on maintaining the Department’s infrastructure assets. A successful candidate for this CMMS Coordinator (Administrative Specialist II) position shall have a background in enterprise level database software administration, experience with administrative tasks, strong decision-making capabilities, excellent team collaboration skills, and high-level communication skills. This is a full-time position (40 hours per week) with State Benefits. The work schedule is Monday – Friday and may require some weekend work and overnight travel to meet the demands of the organization. If you desire a financially rewarding career that includes great work / life balance and is coupled with strong state benefits including retirement, health insurance, vacation leave, sick leave, and paid holidays, please apply today!

Requirements

background in enterprise level database software administration
experience with administrative tasks
strong decision-making capabilities
excellent team collaboration skills
high-level communication skills
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Nice To Haves

Demonstrated ability to compile, assimilate, and organize both printed and electronic information and apply that ability to data collection, manipulation, and/or analysis.
Demonstrated ability to use MS Office (Word and Excel) and willingness to learn new software programs.
Demonstrated knowledge of identifying and understanding issues, problems, and opportunities to plan and execute a course of action or solution.
Ability to clearly and concisely communicate both verbally and in writing.
Previously demonstrated experience within maintenance and/or construction administration.
Previously demonstrated experience with Computerized Maintenance Management Systems, Enterprise Asset Management Systems, or similar enterprise level database software used to track and manage operational data.
Previously demonstrated experience with implementing and administering computerized software systems, including managing ongoing operations, providing user support and training, and performing system maintenance.

Responsibilities

implementing and managing the initial rollout and continuous operation of the new Computerized Maintenance Management Software (CMMS) to all DECM-Maintenance Regional Yard and DOI Institutional Maintenance personnel.