CMA Administrative Assistant

Community Management Associates • Hoover, AL

29d

About The Position

Performs full administrative and general support duties to assist a team of
Association Managers and other members of the senior management team.

Requirements

• Must possess excellent verbal communication skills - will be communicating with all levels of personnel, so clear and concise communication is a must.
• Excellent customer service and organizational skills are required.
• Must be accurate, detail-oriented, and dependable.
• Must be a self-starter and be able to work independently without supervision.
• Must have strong multi-tasking skills and meet deadlines.
• Must have a positive and professional appearance, attitude, and demeanor.
• Must consistently contribute as a team player.
• Must operate in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, and copiers.
• Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
• Lengthy periods of sitting, standing, bending, and stooping are required.
• This is a full-time position. Days and hours of work are generally Monday through Friday, 8:00 a.m. to 4 p.m.
• Proficiency in using Microsoft Office applications and Outlook email.

Nice To Haves

• Experience using Vantaca or other Accounting Software (Preferred).
• Bachelor’s Degree preferred, but equivalent experience/coursework may be accepted.

Responsibilities

• Maintains electronic files and an efficient information retrieval system.
• Performs clerical duties which include copying, faxing, scanning, and preparing large volumes of documents for mailing.
• Greets and assists walk-in clients
• Respond to owner inquiries
• Assists Association Managers to track and record charges to specific properties.
• Assists Association Managers with researching account information.
• Provides excellent customer service to clients and other employees.
• Coordinates courier for outside print jobs and any other work-related documents/packages.
• Maintains key fobs, access cards, keys and parking decals.
• Assists with any special projects as assigned.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level