Club Event Coordinator

Kaneohe Yacht Club • Kaneohe, HI

401d • $37,440 - $37,440

About The Position

The Club Event Coordinator at Kaneohe Yacht Club is responsible for assisting members in booking events and managing various administrative tasks related to club events. This role involves coordinating details for member-sponsored parties, maintaining accurate reservation records, and ensuring all necessary arrangements are made for successful events.

Requirements

• Ability to fluently read, write, and speak English.
• Basic math skills including addition, subtraction, multiplication, and division.
• Ability to retain and carry out instructions in written and oral form.
• Professional phone skills, etiquette, and demeanor.
• Basic computer skills and knowledge required.
• Ability to efficiently send and open emails and attachments.
• Proficient in Microsoft Word, Excel, and MS Publisher.
• Understanding of the internet and navigation skills required.
• Ability to compose clear and effective documents with proper grammar and punctuation.
• High school diploma or equivalent GED.

Nice To Haves

• 1 year of events management experience (Preferred)
• 1 year of customer service experience (Preferred)

Responsibilities

• Ensure Club Reservation book is accurate and up to date.
• Coordinate details of Club/Member Sponsored Parties including menu, bar, floor plan, and set-up requirements.
• Create and revise detailed function sheets and floor plans for Club/Member Parties.
• Ensure all function sheets are posted in a timely manner for Maintenance and bar.
• Keep electronic copies of all-party related documents in the appropriate network folder.
• Communicate with caterers and provide final counts.
• Create invoices and ensure payment is collected as per policy.
• Ensure bar needs are provided for Gazebo reservations and make reservation signs.
• Create Event Calendar for Telltales publication and submit by requested date.
• Adhere to all current practices, policies, and procedures as outlined in the Employee Handbook.

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Amusement, Gambling, and Recreation Industries
• Education Level: High school or GED