Closing Coordinator/Administrative Assistant - New Home Builder

William Ryan Homes Texas, Inc.•Farmers Branch, TX

12d

About The Position

William Ryan Homes is looking for a highly self-motivated Closing Coordinator/Administrative Assistant to become an integral member of the Dallas Division located in Farmers Branch, TX. The ideal candidate is a quick learner, precisely organized, possesses strong attention to detail and is an excellent communicator. The candidate will assist the Division Office Manager with a variety of tasks including, but no limited to, processing new sales contracts, coordinating closings, saving/distributing documents, coding invoices for Manager approval, drafting documents, and maintaining accurate files on the company share drive and builder software.

Requirements

Excellent oral and written communication skills
Must be highly detail-oriented and organized
Excellent time management skills, Ability to prioritize tasks and meet deadlines
Self-Starter
Microsoft Office Suite
High School diploma or equivalent
Three years office experience

Nice To Haves

Prior experience in residential homebuilding highly preferred
Experience with Brix and Buildpro production scheduling system preferred

Responsibilities

Data Entry in Brix, Brix Sales and Buildpro
Understanding of Company and Customer responsibilities documented in the Agreement for Purchase of New Home
Assist in maintaining office phone, voicemail, and mail systems, birthday calendars, division phone directories
Maintain organized and accurate files on company share drive, Brix, Brix Sales and Buildpro
Assist in the execution of all administrative tasks relating to the WRH Business process
Cross-train for Starts and Closings administrative tasks to ensure competency in all administrative functions
Assist in review of sales contracts, distribute approved contracts to lender/title.
Communicate with lender/title regarding closings.
General office duties such as copy, file and distribute documents, as needed
Run, audit, and distribute reports for Division and Corporate Office
Other duties as assigned