Closing Assistant - Fort Collins

Land Title•Fort Collins, CO

14h•$50,000 - $57,000•Onsite

About The Position

The Closing Assistant provides file processing, pre-typing and disbursing in support of the closing function. In addition, the Closing Assistant assists in preparing closing disclosures and/or settlement statements, obtains clears title and may present real estate and loan documents when required. We are seeking a Closing Assistant to join our Fort Collins Team. This is an in-office position, Monday - Friday, 8:00 am - 5:00 pm.

Requirements

High School Diploma or Equivalent required
Valid Title License or ability to obtain this licensure within 90 days of hire
Valid Colorado Notary Commission or ability to obtain this licensure within 90 days of hire

Responsibilities

Customer Interaction Greet customers enthusiastically and professionally, either in person or over the phone, with emphasis on representing Land Title in a way that builds customer relationships and a positive corporate image
Answer customer inquiries in a timely and accurate manner; respond appropriately to provide technical assistance when needed
Maintain direct, continuing relationship with assigned customers; take responsibility for customer satisfaction and loyalty
Participate in department marketing activities which may include attending after hours functions as requested or required
Coordinate daily closing activity to fulfill team responsibility for meeting and exceeding customer closing expectations; continuously communicate about scheduling, work volume, and work assignments
Pre-Closing Collect property data e.g., payoff statements, tax status, homeowners association status letter, water and sewer status
Obtain clear title by ordering title reports, resolving title defects, satisfying existing liens and encumbrances against property or principals; provide a proactive approach in notifying customers of potential roadblocks or issues
Review contract and assist in pre-typing to prepare real estate settlement statements and real estate documents
Assist in preparing and delivering balanced and error free settlement statements for lender approval using FHA, VA and Conventional lending guidelines
Prepare general and specialized closing documents; organize real estate and lender loan documents in preferred order
Review lender closing instructions for closing conditions, endorsements, and disbursement of proceeds
Closing Review all closing documents for accuracy in names, address and legal as outlined
Describe lender and real estate closing documents according to Presentation Standards and obtain signatures, collect accurate amount of “Good Funds”, and satisfy title and lender requirements
Post Closing Claim wires and/or deposit “Good Funds”
Prepare deposits and receipts, process cashier’s checks, and void or stop checks as necessary
Balance file; disburse funds and documents according to instructions from mortgage company, payoff lender, title and other appropriate parties
Proof recording documents for typographical errors, signatures, notary, and/or recognize omission of data; record documents with appropriate state/county agency
Other Duties Assist in training new employees
Maintain communication with other departments for file completion
Perform notarial duties by following the National Notary Association Guidelines
Proficient adoption of closing strategies
Perform other related duties as assigned by manager; overtime may be required at high volume

Benefits

Monthly Closing Incentives
There is potential for an annual employee profit-sharing bonus based upon company performance.
Competitive benefits that include:
Medical, dental, vision insurance
Teledoc services
Life insurance
Traditional and Roth 401K retirement options with company match
Short-term and long-term disability
Employee Assistance Program (EAP)
Continued education & training
Paid Leave
Paid Vacation, holiday and sick time
Discount for services benefit