Clinician Scheduling Specialist (FT- 0.9 FTE, Day Shift)
About The Position
Position Summary: The BHMG Clinician Scheduling Specialist is primarily responsible for facilitating patient access through the development, coordination, and maintenance of the medical provider schedules and templates for Bozeman Health Medical Group in accordance with policy and patient demand. The BHMG Clinician Scheduling Specialist works closely with an interdisciplinary team including medical providers, office managers, and the Supervisor to meet business objectives and promote a positive work environment. This position is accountable for the execution and adherence to provider policies specific to scheduling. The BHMG Clinician Scheduling Specialist will monitor provider time-off and complete provider payroll functions in keeping with provider contracts. BHMG Clinician Scheduling Specialist will effectively communicate the impact of physician supply on nursing, front office, and other support staff and assist with the determination of staffing ratios to support patient demand.
Requirements
- Associate Degree; equivalent combination of education and/or experience considered.
- Two (2) years of medical office experience with provider scheduling responsibility
- Demonstrates sound judgment, patience, and maintains a professional demeanor at all times
- Exercises tact, discretion, sensitivity, and maintains confidentiality
- Performs essential job functions successfully in a busy and stressful environment
- Learns current and new computer applications and office equipment utilized at Bozeman Health
- Strong interpersonal, verbal, and written communication skills
- Analyzes, organizes, and prioritizes work while meeting multiple deadlines
- This role requires regular and sustained attendance.
- The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts.
- On-call work may be required to respond promptly to organizational, patient, or employee needs.
Responsibilities
- Coordinates and maintains all scheduling functions related to medical provider time-off including vacations, coverage for absences, etc.
- Completes payroll for all providers in the Medical Group accurately and timely.
- Adjusts templates in the EMR for all providers in the Medical Group to reflect approved time-off or other provider scheduling demands
- Builds and manages the provider call rotations for all providers in the Medical Group
- Maintains an accurate electronic scheduling software system including assisting with designing and testing new features and troubleshooting issues to ensure scheduling processes are working as designed
- Trains all providers in the Medical Group how to use the electronic scheduling software system accurately
- Participates in project work; assemble and prepare reports and other documents for the Medical Group
- Participates in quality improvement teams related to operational issues
- Ensures department compliance with HIPAA privacy regulations
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
1,001-5,000 employees
