Clinical Trials Budget Specialist (Temporary)

University of Washington Medical Center•Seattle, WA

2d•$80,004 - $104,568•Remote

About The Position

The Division of Hematology and Oncology has an outstanding opportunity for a Clinical Trials Budget Specialist to join their team in a limited-term appointment. About this Opportunity: Reporting to the Clinical Research Budget Manager, this position works closely with research faculty and staff and is responsible for clinical research budgeting and revenue cycle strategy, development and oversight. Specifically, this position oversees and negotiates optimal pricing and payment terms for investigator initiated and industry sponsored clinical trials, ensuring regulatory compliance and fiscal accountability. KEY RESPONSIBILITIES Clinical Trial Budget Development, Revenue Cycle, and Financial Risk Management: Perform comprehensive and independent review of all documents related to the research study funding, including study budget, protocol, consent form, contract, and other supporting documentation. In collaboration with Principal Investigators, identify and differentiate between research-specific procedures and standard of care. Using established systems and committees, seek appropriate prices quotes from University of Washington, Fred Hutch Cancer Center, and other partner institution service departments. Independently negotiate successful clinical trial budgets and payment terms with study sponsors. Coordinate with disease program research staff to ensure each study’s consent form delineates research care and standard of care. Coordinate with UW and FHCC offices involved in the review and negotiation of clinical trial budgets and contracts, including UW Clinical Research Budget and Billing office, the UW Office of Sponsored Programs, and the FHCC Research Implementation Office. Post Award Revenue Recovery: Perform comprehensive and independent review of patient activity, and in comparison to the Clinical Trial Agreement, perform complex financial reconciliations to ensure full revenue recovery. Identify invoiceable items in contracts and ensure regular invoicing and accounts receivable aging follow up. Use CTMS system, ONCORE, for financial reconciliation of studies that are operational in that system. Independently troubleshoot payment issues with sponsors in a timely manner. Identify and assist faculty to mitigate budget deficits, including communication with sponsor for amendments.

Requirements

Bachelor's Degree in Business, Science, or Health-related field and a minimum of three years’ experience with clinical research budget development, clinical research coordination, or related research or healthcare experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Nice To Haves

Ability to work effectively and efficiently in a group environment
Exceptional organizational and customer service skills
Strong written and oral presentation skills
Ability to communicate effectively with all levels of faculty, management and clinical research staff
Ability to convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience
Ability to teach and mentor others in group settings, in one-on-one sessions, and remotely
Ability to prioritize and organize work independently
Demonstrated skill in using Microsoft Excel
Experience in an academic medical center
Experience negotiating clinical trial budget and payment terms
Experience as a research study coordinator
Experience in oncology clinical research
Familiarity with interpreting regulatory and contractual documents, identifying and resolving ambiguities, negotiating pricing and payment terms, and interpreting complex implications of research protocols.
Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations
Experience with using International Classification of Diseases, 9th Revision (ICD-9), Current Procedural Terminology (CPT), and Healthcare Common Procedure Coding System (HCPCS) billing codes in a clinical research environment
Strong working knowledge Microsoft Office Suite
Experience using Epic for Research charge routing is highly desirable
Experience using OnCore is highly desirable

Responsibilities

Perform comprehensive and independent review of all documents related to the research study funding, including study budget, protocol, consent form, contract, and other supporting documentation.
In collaboration with Principal Investigators, identify and differentiate between research-specific procedures and standard of care.
Using established systems and committees, seek appropriate prices quotes from University of Washington, Fred Hutch Cancer Center, and other partner institution service departments.
Independently negotiate successful clinical trial budgets and payment terms with study sponsors.
Coordinate with disease program research staff to ensure each study’s consent form delineates research care and standard of care.
Coordinate with UW and FHCC offices involved in the review and negotiation of clinical trial budgets and contracts, including UW Clinical Research Budget and Billing office, the UW Office of Sponsored Programs, and the FHCC Research Implementation Office.
Perform comprehensive and independent review of patient activity, and in comparison to the Clinical Trial Agreement, perform complex financial reconciliations to ensure full revenue recovery.
Identify invoiceable items in contracts and ensure regular invoicing and accounts receivable aging follow up.
Use CTMS system, ONCORE, for financial reconciliation of studies that are operational in that system.
Independently troubleshoot payment issues with sponsors in a timely manner.
Identify and assist faculty to mitigate budget deficits, including communication with sponsor for amendments.