Clinical Trial Financial Manager

University of Chicago•Hyde Park, IL

27d•$75,000 - $100,000

About The Position

The Office of Clinical Research (OCR) is dedicated to supporting the infrastructure for the management and administration of Clinical Research at the University of Chicago as well as individual research programs with the goal of improving communication, consistency and collaboration across the Biological Sciences Division and UChicago Medicine. To mission of the OCR is to catalyze clinical research by providing expertise, resources, infrastructure, and systems that facilitate clinical research operations and enable collaboration across the enterprise while promoting compliance and human subject protection on behalf of our diverse community of patients and volunteers. The Clinical Trial Financial Manager provides administrative support in an intensive customer service environment for the Clinical Trial Financial Group (CTFG) within the Office of Clinical Research for Biological Sciences Division. The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

Requirements

Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

College or university degree in related field.
Advanced degree.
Previous financial experience.
Working knowledge in FAS, Business Objects, and academic medical operations.
An understanding of fund accounting principles, federal and major non-federal post-award. policies, allowable cost policies, and fundamental academic medical research accounting principles.
Strong computer skills including word processing, database management, and spreadsheet skills.
Excellent verbal and written communication skills.
Attention to detail.
Flexible and adaptable.
Knowledge of general accounting standards and auditing.
Strong organizational skills.
Sound financial and analytic skills.
Research issues and propose solutions to problems.
Demonstrated initiative in improving processes and enhancing systems.
Exercise sound judgment, discretion and tact.
Exceptional time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Work with individuals from across the division and University.
Proficient in research methods and funding sources.
Expertise, with clinical trials.
Background with federal and non-federal regulations for grant management.
Proficiency with fund accounting.
Familiarity with federal and non-federal grant and contract policies.

Responsibilities

Serves as a primary account administrator for account owners.
Creates accounts and works within the Financial Accounting System.
Allocates, authorizes, monitors, and controls expenses.
Manages check and wire-transfer deposits and earnings invoicing for industry-funded clinical trials.
Maintains accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System).
Facilitates timely reconciliation and close-out of terminated clinical trial FAS accounts.
Maintains, oversees, reconciles, and corrects errors in accounts.
Processes clinical research and core bills for payment.
Partners with CT Contracts Managers on budgetary amendment implementation.
Communicates regularly with study staff on accrual tracking.
Trains clinical study and other administrative staff on VETS use, completion, and interpretation.
Maintains central CTFG tracking system for VETS and FAS.
Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements.
Allocates and authorizes expenditures.
May work with administrators to manage financial and administrative aspects of sponsored project proposal preparation, submission, and post-award grant administration.
Advises and assists in most relations and communications with funding agencies, subcontractors, and others.
Monitors expenditures on approximately 560 - 700 active individual faculty accounts.
Proposes solutions to discovered problems and fixes according to proper policy and procedure.
Compares actual spending to original budget and identifies any variances with particular attention to being paid faculty salary.
Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
Creates and maintains excel spreadsheets and databases as necessary to track Division finances.
Works closely with Section Administrators and Department Leadership to effectively manage faculty accounts and ensure proper spending.
Applies logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention.
Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting.
Responsible for all data entry and preparation of grant reports and trend analysis.
Performs other related work as needed.

Benefits

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Information about the benefit offerings can be found in the Benefits Guidebook .

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