Clinical Trial Associate

QPS, LLC•Newark, DE

6d•Remote

About The Position

Clinical Trial Associate (CTA) Do you want to be part of an organization that is making a difference in the lives of millions of people worldwide? If so, we want to hear from you! Are you highly organized, detail-oriented, and looking to grow your impact in clinical research? Join our global team as a Clinical Trial Associate (CTA) - a key role that ensures clinical trials run smoothly from start to finish. You’ll collaborate with project managers, CRAs, sponsors, and vendors to support critical aspects of study operations, from document management and meeting coordination to budget tracking and quality control. This is an ideal opportunity for someone who thrives in a structured environment, enjoys cross-functional teamwork, and wants to contribute to meaningful research outcomes. QPS’ Story: Since its inception, QPS has been assisting pharmaceutical, biotechnology and medical device companies with their drug development efforts by providing a full range of Neuropharmacology, DMPK, Toxicology, Bioanalysis, Translational Medicine, Early Phase Clinical and Phase II – IV Clinical Research services. To meet the needs of our clients, we strive to employ talented, caring and committed individuals who will work collaboratively towards achieving our mission of improving human health and the quality of life. Team members enjoy challenging and rewarding work and are encouraged achieve their best. Underpinning the operation is a culture that values diversity, innovation, accountability, teamwork and a friendly atmosphere where performance is recognized and rewarded. We provide unique company benefits, training, and advancement opportunities. Most importantly, we value each of our team members as employees and as individuals. If this sounds like your ideal work environment, then we would love to speak with you, so apply today! And please visit our website (www.qps.com [http://www.qps.com/]) for more information and to see all current openings. Your Role at a Glance As a CTA, you’ll be involved in the full lifecycle of clinical studies, helping manage: Project Operations Support the global Project Manager to keep studies on schedule and within budget Maintain and oversee trackers for timelines, documents, enrollment, and site activity Ensure alignment with study plans and stakeholder expectations across teams Communication & Meeting Coordination Schedule and organize team calls and vendor meetings (teleconferences, videoconferences) Draft agendas and meeting minutes; follow up on action items and open issues Assist with preparations for Investigator Meetings and study start-up communication Document Management Help prepare, distribute, and file study-specific documents and templates Ensure timely and accurate filing of essential documents in the Trial Master File (TMF) Collaborate with CRAs and sites to maintain updated records across systems Quality & Compliance Participate in internal and external audits and quality reviews Monitor documentation for completeness, version control, and regulatory compliance Finance Support Reconcile site and vendor invoices against project documentation Assist with vendor payments and support budgeting, RFPs, and forecasting efforts General Study Support Contribute to site selection, initiation, and tracking Help prepare tools and materials for site management and visits Coordinate CDA and contract processes with legal and vendor partners

Requirements

Experience in clinical research, CROs, or a related scientific field; prior Clinical Trial Associate experience will be prioritized
Strong organizational and time management skills. Demonstrated comfort - and success - juggling multiple priorities
Clear and professional communication (written and verbal)
Proactive mindset and ability to work independently within global project teams across multiple time zones
Strong proficiency with tracking tools, Microsoft Office, and document systems (e.g., TMF, CTMS)
A degree in a life sciences or healthcare-related field is preferred
Equivalent experience in a clinical research environment will also be considered

Responsibilities

Support the global Project Manager to keep studies on schedule and within budget
Maintain and oversee trackers for timelines, documents, enrollment, and site activity
Ensure alignment with study plans and stakeholder expectations across teams
Schedule and organize team calls and vendor meetings (teleconferences, videoconferences)
Draft agendas and meeting minutes; follow up on action items and open issues
Assist with preparations for Investigator Meetings and study start-up communication
Help prepare, distribute, and file study-specific documents and templates
Ensure timely and accurate filing of essential documents in the Trial Master File (TMF)
Collaborate with CRAs and sites to maintain updated records across systems
Participate in internal and external audits and quality reviews
Monitor documentation for completeness, version control, and regulatory compliance
Reconcile site and vendor invoices against project documentation
Assist with vendor payments and support budgeting, RFPs, and forecasting efforts
Contribute to site selection, initiation, and tracking
Help prepare tools and materials for site management and visits
Coordinate CDA and contract processes with legal and vendor partners

Benefits

Great learning opportunities.
Structured Career Ladders that provide excellent growth based on your personal aspirations.
Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.
Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance

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