ASHS - Clinical Student Liaison

A T Still University of Health•Mesa, AZ

1d•Onsite

About The Position

A.T. Still University's Arizona School of Health Sciences (ATSU-ASHS) is seeking an Clinical Student Liaison for Physical Assistant Studies on the Mesa, Arizona campus. Please note from date of hire the Clinical Student Liaison will be part-time until May 18th for training, and then will transition to fulltime. They will be … Coordinating student rotations. Responsible for tracking all student-credentialing requirements necessary for each rotation. Maintaining accurate and organized rotation records for the students in a confidential manner ensuring ethical and legal guidelines are maintained. Ensuring student compliance with policies regarding immunizations, health insurance, and up to date certifications starting half way through didactic year. Continuously monitor and support local and CHC sites for both academic and administrative requirements. Assemble accurate and complete student packets for onboarding CHC students prior to August start. Serving as a liaison between students, faculty and preceptors and on a range of academic, administrative and/or personal issues as required. Maintaining positive working relationship with hospitals, preceptor sites and CHC administrative staff. Initiating open dialog with didactic staff to help with mainstreaming information and provide new ideas to combine didactic and clinical year student tracking. Providing administrative support for clinical director and coordinators in support of their duties. Managing student evaluation / monitoring minimum skill requirements to assure all graduation requirements are met. Assigning and maintaining unique preceptor ID roster for mid-point and final evaluations. Processing Google document rotation check in and preceptor/site evaluation. Reporting any red flags to clinical team and keep open positive communication with students. Maintaining monthly review of all active clinical affiliation agreements and preceptors. Working closely with Clinical Affairs identifying affiliation agreements close to expiring. Searching, recording and filing updated preceptor state licenses. Tracking and submitting clinical preceptor rotation and CHC quarterly payments. Proctoring End of Rotation clinical exam, make-ups and any other administered testing on campus. Working with students, faculty, preceptors and rotation site support personnel in a professional manner to coordinate changes and/or modification to rotations or schedules. Scheduling meeting with essential hospitals coordinators as needed to ensure school is doing everything possible to confirm smooth rotation entry. Providing prompt and accurate feedback to Clinical Team regarding concerns or successes with rotation or student evaluation of preceptor. Organizing and presenting updated PowerPoint material for Clinical Orientation presentation. Lead presenter of CV PowerPoint presentation for didactic students ensuring final CV is on file before rotations start. Managing data input of new and updating preceptors and sites into Typhon system. Compile and maintain preceptor files in G-drive. Supporting department with interview day, white coat, graduation and any other special occasions. Tracking and distributing Category 2 CME letters to eligible preceptors each October. Assisting clinical team with assignments of student rotation schedule and notifying appointed preceptors. Monday morning check-ins: uploading the roster and submitting for release to students. PAARS: receive the student request and upload into the system for clinical director to approve or decline student request. All evaluation auto crating: checking all submitted evaluations from the link and auto crating for grade.

Requirements

Bachelors Degree
Two years proven organizational experience in academic, health care or similar environment.
Credentialing experience preferred.
Capability of working independently.
Excellent organizational and time management skills.
Ability to manage multiple tasks and projects simultaneously.
Cooperative and able to work in team situations.
Ability to manage multiple tasks and projects simultaneously.
Knowledge of entry level PA curriculum.
Ability to interact with administration, faculty, staff, students and general public in a professional manner.
Excellent problem-solving skills.
Ability to organize and prioritize workload in order to meet necessary deadlines.
Experience in business or academic office setting.
Experience interacting with internal and community affiliates.
Ability to follow and share information regarding university policy and procedures.
Knowledge of Microsoft Word, Excel, PowerPoint, databases and basic computer skills.
Strong organizational skills.
Ability to efficiently manage multiple detail-oriented projects and task simultaneously.
Ability to read, analyze and interprets common scientific and medical terms.
Ability to write communications that conform to the prescribed style and format.
Possess advanced knowledge and skills utilizing PC-bases computers including server and internet functions.
Proficiency with basic computer operations including word-processing, spreadsheet, data base, graphics and publications.

Nice To Haves

Credentialing experience preferred.

Responsibilities

Coordinating student rotations.
Responsible for tracking all student-credentialing requirements necessary for each rotation.
Maintaining accurate and organized rotation records for the students in a confidential manner ensuring ethical and legal guidelines are maintained.
Ensuring student compliance with policies regarding immunizations, health insurance, and up to date certifications starting half way through didactic year.
Continuously monitor and support local and CHC sites for both academic and administrative requirements.
Assemble accurate and complete student packets for onboarding CHC students prior to August start.
Serving as a liaison between students, faculty and preceptors and on a range of academic, administrative and/or personal issues as required.
Maintaining positive working relationship with hospitals, preceptor sites and CHC administrative staff.
Initiating open dialog with didactic staff to help with mainstreaming information and provide new ideas to combine didactic and clinical year student tracking.
Providing administrative support for clinical director and coordinators in support of their duties.
Managing student evaluation / monitoring minimum skill requirements to assure all graduation requirements are met.
Assigning and maintaining unique preceptor ID roster for mid-point and final evaluations.
Processing Google document rotation check in and preceptor/site evaluation.
Reporting any red flags to clinical team and keep open positive communication with students.
Maintaining monthly review of all active clinical affiliation agreements and preceptors.
Working closely with Clinical Affairs identifying affiliation agreements close to expiring.
Searching, recording and filing updated preceptor state licenses.
Tracking and submitting clinical preceptor rotation and CHC quarterly payments.
Proctoring End of Rotation clinical exam, make-ups and any other administered testing on campus.
Working with students, faculty, preceptors and rotation site support personnel in a professional manner to coordinate changes and/or modification to rotations or schedules.
Scheduling meeting with essential hospitals coordinators as needed to ensure school is doing everything possible to confirm smooth rotation entry.
Providing prompt and accurate feedback to Clinical Team regarding concerns or successes with rotation or student evaluation of preceptor.
Organizing and presenting updated PowerPoint material for Clinical Orientation presentation.
Lead presenter of CV PowerPoint presentation for didactic students ensuring final CV is on file before rotations start.
Managing data input of new and updating preceptors and sites into Typhon system.
Compile and maintain preceptor files in G-drive.
Supporting department with interview day, white coat, graduation and any other special occasions.
Tracking and distributing Category 2 CME letters to eligible preceptors each October.
Assisting clinical team with assignments of student rotation schedule and notifying appointed preceptors.
Monday morning check-ins: uploading the roster and submitting for release to students.
PAARS: receive the student request and upload into the system for clinical director to approve or decline student request.
All evaluation auto crating: checking all submitted evaluations from the link and auto crating for grade.