Clinical Skills Coordinator II

University of Western States • Portland, OR

60d • Hybrid

About The Position

The Clinical Skills Coordinator II, DC is responsible for providing administrative support to the doctor of chiropractic (DC) program, including coordination of Clinical Skills Enrichment Center (CSEC) scheduling, data management for clinical and assessment activities, administrative support for high-stakes exams, and other tasks as assigned. This hybrid position includes both remote work opportunities and on-campus work requirements. The Clinical Skills Coordinator II, DC works independently under general supervision, exercising sound judgment within defined guidelines and practices to determine appropriate action.

Requirements

• Associates degree or equivalent work experience
• Three to five years clerical or related administrative experience
• Excellent verbal and written communication skills
• Strong word processing skills, including the ability to prepare, organize, and format large documents, insert tables/figures, and facilitate editing and review between multiple collaborators
• Proficient in Microsoft Excel to organize and manipulate data, including the ability to develop simple formulas, create tables, and figures
• Demonstrated ability to plan, prioritize, and manage multiple concurrent schedules and tasks with accuracy and attention to detail
• Strong problem-solving and critical-thinking skills to address scheduling conflicts, workflow challenges, and data inconsistencies
• Read, understand, and act in accordance with all FERPA/HIPAA standards, established by UWS for protecting the security and privacy of student/patient records and conversations
• Exercise integrity and maintain strict confidentiality in handling student assessment records, exam data, and related materials
• Self-starter and ability to work independently and collectively in a team environmental
• A willingness to learn and further technical and administrative skills.

Nice To Haves

• Bachelor's degree or minimum three years applicable experience
• Two years' experience in scheduling in a healthcare or educational setting
• Experience in technical writing and editing preferred
• Experience managing complex logistics or coordinating multi-site events
• Strong Excel skills with experience using formulas, sorting and filtering, and creating clear visual summaries of data
• Demonstrated ability to identify process improvements and streamline administrative workflows
• Interest in continuous improvement and professional development related to clinical education operations.

Responsibilities

• Coordinate logistics for high-stakes clinical exams (Clinical Entrance Assessment and Clinical Skills Assessment), including scheduling, room reservations, staffing, materials, and day-of operations for staff, faculty, and student workflow.
• Coordinate development of materials for high-stakes clinical exams by tracking case progress, setting up cases in the university assessment system, entering data, and exporting exam results for analysis.
• Manage student enrollment and lab scheduling in the university's simulation platform (Learning Space), including term setup and calendar development.
• Support student enrollment and troubleshooting in the clinical placement and assessment management system (Exaat).
• Collaborate with the registrar's office to create and maintain clinical internship schedules and student assignments.
• Assist with tracking of Clinical Internship requirements, including radiology and virtual lab activities, assessments, and other requirements.
• Coordinate student remediation process with the Clinical Skills Enrichment Center (CSEC) director, including scheduling, room reservations, file preparation, communication with students and faculty, and implementation of remediation plans.
• Schedule teaching assistants in coordination with faculty and the Dean to ensure adequate lab coverage.
• Perform other duties as assigned to support clinical education operations and program effectiveness.

Benefits

• Comprehensive benefits package including employer paid and employer sponsored health, dental and vision insurance plan options.
• 403(b) retirement plan with up to 10% match after one year.
• Tuition waiver eligibility for UWS academic programs after one year of employment.
• Free and reduced cost care in the campus health center for employees and their immediate family members.
• Paid vacation, sick, wellness time and holidays.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 251-500 employees